Intern - Human Resources, Santiago

Closing Date: Tuesday, 02 April 2013
ECLAC Av. Dag Hammarskjold 3477 Vitacura Santiago

Job Title

INTERN - HUMAN RESOURCES, I

Department/ Office

Economic Commission for Latin America and the Caribbean

Duty Station

SANTIAGO

Posting Period

28 February 2013-2 April 2013

Job Opening number

13-HRE-ECLAC-27327-R-SANTIAGO


United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational Setting and Reporting

The Economic Commission for Latin America and the Caribbean (ECLAC) is one of the five regional commissions of the United Nations. It was founded in 1948 with the purpose of contributing to the region's economic and social development. Its mission includes supporting the design, monitoring and evaluation of public policies and the provision of advisory services, expertise and training to Governments, as well as support for regional and international cooperation and coordination activities. Please visit our website at www.eclac.org, for further information.

The ECLAC Human Resources Section internship is for 2-6 months with an opportunity for extension, depending on the needs of the department. Candidates may be selected throughout the posting period, on an 'as-needed' basis.

The internship is UNPAID and full-time.
Interns work for five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.

Responsibilities

Under the general guidance of the Chief of the Human Resources Section and the direct supervision of the Human Resources Officers, the intern will assist in implementing various initiatives in collaboration with the Recruitment, Staff Administration and Training Units.

1) Recruitment

(a) International Promotion (three-week project)

Prepare a promotion strategy for 2012, including:

Identify Job Fairs/Exhibitions about international careers in order to increase the geographical representation of some countries in the region (i.e. Antigua, Brazil, Costa Rica, Dominican Republic, Grenada, Mexico, Nicaragua, Paraguay, Saint Lucia, Saint Vincent, Uruguay);

Identify events/meetings/forums related to professional women in order to increase female representation;

Draft and prepare a list of contacts with Universities/Associations/NGOs in the region to advertise our vacancies;

Design a booklet on Careers at the ECLAC to inform students, graduates and young workers, using the new 'UN branding'.

(b) Shortlisting questionnaires (two-week project)

Download the 'Pre-screening questions' available on Inspira (i.e. the UN Talent Management System);

Conceive (with the Division Managers and Committee Members) new questions, more specifically related to the work of the ECLAC, to complete Inspira database.

2) Staff Administration and Performance Management

Hold briefing/information sessions;

Standardization/automation of HRS forms, updating of our SOPs;

Development of a concise HR manual for ECLAC Senior Management;

Implementation of the exercise on the conversion to continuing appointment expected in the Fall 2012.

3) Learning/Training Activities

(a) Provide support to Training Unit – Regular Language classes

Install and check equipments for the classes;

Verify the availability of rooms for every class;

Provide assistance to teachers to prepare the material for language classes;

Provide assistance in keeping record of the attendance of the regular language classes;

Respond to queries by phone or e-mails to students as required;

Assist Assistant with electronic data entry in IMIS and end of Month Summaries for the training classes.

(b) Provide support to Training Unit – Training courses in ECLAC and outside the premises

Organize and deliver the material required for the courses;

Set up the equipments in the rooms and install software as required;

In the case of courses outside ECLAC, prepare the equipments and materials that must be carried to the place of the event;

Set up the equipments and deliver materials for the courses;

Keep information filed and updated available;
During the absence of the Training Assistant schedule videoconference, request rooms for training and prepare the material necessary for the session.

(c) Provide Support during exam periods: Language final course exams/YPP (Young Professionals Programme)

Check that the audio equipments work properly;

Assist in the supervision of staff members/participants sitting the exams.

Competencies
Professionalism:

    Sound knowledge of human resources management policies and practices
    Solid knowledge of Microsoft Office Word and Excel
    Knowledge of recruitment systems and staff development activities
    Shows pride in work and in achievements
    Demonstrates professional competence and mastery of subject matter
    Is conscientious and efficient in meeting commitments, observing deadlines and achieving results
    Is motivated by professional rather than personal concerns
    Shows persistence when faced with difficult problems or challenges
    Remains calm in stressful situations Teamwork:
    Works collaboratively with colleagues to achieve organizational goals
    Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others
    Places team agenda before personal agenda
    Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
    Shares credit for team accomplishments and accepts joint responsibility for team shortcomings Planning & Organizing:
    Develops clear goals that are consistent with agreed strategies
    Identifies priority activities and assignments; adjusts priorities as required
    Allocates appropriate amount of time and resources for completing work
    Foresees risks and allows for contingencies when planning
    Monitors and adjusts plans and actions as necessary
    Uses time efficiently

Education

    Applicants must be enrolled in a degree programme in a graduate school (second university degree or higher) in the areas of human resources management or public administration or business administration;
    or if pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages, have completed at least four years of full-time studies at a university or equivalent institution towards the completion of a degree.
    Be computer literate in standard software applications;
    Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and
    Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Work Experience

    Applicants are not required to have professional work experience for participation in the programme.

Languages

    English and French are the working languages of the United Nations Secretariat.
    Advanced knowledge of Spanish (both oral and written) is required for the Internship Programme. Intermediate knowledge of English is required.
    Knowledge of another official UN language is an asset.

Assessment Method

    Potential candidates will be contacted by hiring manager directly for further consideration.

Special Notice

A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed.
The Cover Note must include:

    Title of degree you are currently pursuing
    Graduation Date (when will you be graduating from the programme)
    List the IT skills and programmes that you are proficient in
    List your top three areas of interest/department preferences
    Explain why you are the best candidate for that specific department(s)
    Explain your interest in the United Nations Internship Programme

In your Personal History Profile, be sure to include all past work experiences, IT skills, and three references.

Due to a high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.