Location : New York, UNITED STATES OF AMERICA
Application Deadline : 04-Jan-13
Type of Contract : FTA LocalPost Level : GS-6
Languages Required :
English
Starting Date :
(date when the selected candidate is expected to start) 23-Jan-2013
Duration of Initial Contract : One year
Expected Duration of Assignment : One year (Renewable)
Internally advertised General Service (GS) fixed-term appointment (FTA) positions located in Headquarters are open to GS staff members currently serving in New York/Washington D.C. who hold a UNDP permanent or FTA who are either US Permanent Residents, US citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC....
Externally advertised GS fixed-term appointment and temporary appointment (TA) positions located in New York/Washington D.C. are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC.
Current UNDP GS staff serving outside of HQ must meet the eligibility criteria stated above prior to their application.
Selected candidates who meet the above mentioned eligibility criteria are responsible for their own travel and/or relocation costs.
Selection to GS fixed-term appointment positions at Headquarters requires passing a UN administered clerical test (ASAT).
Applicants under serious consideration for short-listing of posts requiring accountancy and finance skills, must take the UNDP Accountancy and Finance Test (UNDP AFT) prior to short-listing.
Background
Under the guidance and supervision of the Operations Advisor and in cooperation and coordination with the Senior Finance Associate and in collaboration with the Contract Associate, the Finance Associate ensures effective execution of financial services and processes of OHR and its clients. The Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations.
The Finance Associate can supervise clerical and support staff of the Finance Unit. The Finance Associate works in close collaboration with the operations, programme and projects’ staff in the CO and with UNDP HQs staff for resolving finance-related issues and information exchange.
Duties and Responsibilities
Summary of Key Functions:
Administration and implementation of annual workplanning process for OHR including a comprehensive travel plan
Administration of payments and support to the integrated resource management under the OHR Project Tree
Accounting. Finance and administrative support
Facilitation of knowledge building and knowledge sharing
Ensures implementation of operational and financial management strategies, adapts processes and procedures focusing on achievement of the following results:
Full compliance with UN/UNDP rules and regulations of financial processes, financial records and reports and audit follow up; implementation of the effective internal control framework.
Full compliance with finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.
Full compliance of Atlas Roles and Security Profile and Business Flow processes as currently institutionalized in OHR or as amended within OHR for financial services including payment system
Provides accounting and administrative support to the OHR focusing on achievement of the following results:
Proper control of the supporting documents for payments and financial reports for OHR projects; preparation of all types of vouchers; monitoring of daily inclusion of all posted vouchers in the Pay Cycle and payments execution.
Proper receipting of goods and services and establishment of accruals.
Ensure timely position distribution of OHR staff in Atlas
Verification of Payroll Validation Reports and taking corrective actions on the erroneous ones.
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared and processed; travel claims, MPOs and other entitlements are duly processed
Timely accounts closure
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers
Conduct period review and follow up of long outstanding accounts
Ensuring that all phone bills are distributed to OHR staff and that all reimbursement of the non-official portion of the bills are timely collected from staff and submitted to Treasury Section
Maintenance of the Accounts Receivable for OHR projects and follow-up with partners on contributions coordination with the Treasury on application of AR pending items
Implementation of control mechanisms for projects through supporting budgets preparation and revision, budgetary status versus ASL
Maintenance of a good and organized filling system necessary for audit purposes.
Timely corrective actions on erroneous data in Atlas. Preparation of financial reports as required.
Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
Organization of trainings for the OHR staff on Finance, Travel and HR application in ATLAS
Brief and assist OHR staff on basic financial and resources procedures and requirements in respect to finance monitoring
Synthesis of lessons learnt and best practices in finance and travel
Sound contributions to knowledge networks and communities of practice.
Impact of Results:
The key results have an impact on the overall execution of the CO financial services and success in implementation of operational strategies. Accurate analysis and presentation of financial information ensures proper financial processes in the OHR.
Competencies
Functional Competencies:
Building Partnerships: Maintaining information and databases
Tracks and reports on mobilized resources
Promoting Organizational Learning And Knowledge Sharing: Basic research and analysis
Researches best practices and poses new, more effective ways of doing things
Identifies and communicates opportunities to promote learning and knowledge sharing
Job Knowledge/Technical Expertise: Fundamental knowledge of processes, methods and procedures
Understands the main processes and methods of work regarding to the position
Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting).
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments
Promoting Organizational Change and Development: Presentation of information on best practices in organizational change
Documents ‘best practices’ in organizational change and development within and outside the UN system
Demonstrates ability to identify problems and proposes solutions
Design and Implementation of Management Systems: Data gathering and implementation of management systems
Uses information/databases/other management systems
Makes recommendations related to work procedures and implementation of management systems
Client Orientation: Maintains effective client relationships
Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Responds to client needs promptly
Promoting Accountability and Results-Based Management: Gathering and disseminating information
Maintains databases
Core Competencies:
Demonstrate corporate knowledge and sound judgment
Self-development, initiative-taking
Acting as a team player and facilitating team work
Facilitating and encouraging open communication in the team, communicating effectively
Creating synergies through self-control
Managing conflict
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
Informed and transparent decision making
Required Skills and Experience
Education:
Secondary Education, with specialized certification in Accounting and Finance. University Degree in Finance, Business or Public Administration desirable, but it is not a requirement. Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
UNDP Accountancy & Finance Test required.
Experience:
6 years of progressively responsible finance and accounting experience is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft.
Knowledge of IPSAS and/or IFRS required
Language Requirements:
Fluency in English and working knowledge of other UN languages would be an asset.
Click here for important information for US Permanent Residents ('Green Card' holders).
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.To apply click
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