Vacancy Notice No: PAHO/13/FT20
Grade: NO-A
Contract type: Fixed-Term Appointment
Duration of contract:
Two years, first year probationary period
Date: 16 January 2013
Application Deadline: 16 February 2013
Currently accepting applications
Duty Station:
Rio de Janeiro, Brazil
Organization unit: AM Americas (AM)
Pan American Food-and-Mouth Disease Center (PANAFTOSA)
OBJECTIVES OF THE PROGRAMME :
PANAFTOSA/Veterinary Public Health Program is promotes,
coordinates, and implements technical cooperation activities to reduce social
and economic burden of zoonotic and food-borne diseases, and animal diseases
with high consequences to food security and nutrition (e.g. Foot and Mouth
Disease), focusing on disease surveillance, prevention and control, in ways
that are technically sound and appropriate for the culture and society and
strive to achieve sustainable impact through strengthened country capacity and
effective inter-country collaboration; and to strengthen the coverage and
quality of the health and vital statistics in the Region as well as the
national capacity to monitor their health situation.
Description of duties:
Under the general supervision of the Center Director, Pan
American Food-and-Mouth Disease Center (PANAFTOSA), and the direct supervision
of the Center's Administrator, the incumbent is responsible for, but not
necessarily limited to, the following assigned duties:
a) Coordinate the administrative activities of the Team,
verifying that all regular and extra-budgetary funded transactions in the areas
of budget control, finance, and accounts are effected in accordance with
established rules, regulations, directions and procedures; provide supervision,
direction and guidance to assigned staff;
b) Analyze and evaluate the effectiveness of the budgetary
and financial controls and procedures; provide information and recommendations
to ensure maximum delivery of approved programs and full utilization of
allocated resources within the limits of authority; coordinate the formulation
of budget implementation reports of the Center and advise management on
specific budgetary and financial status reports;
c) Oversee the process of the compilation and preparation of
the Biennial Work Plan (BWP) and the semiannual program of work (PTS); assist
project staff in the preparation of program and budget estimates for regular
and extra budgetary sources;
d) Assist in the installation of budgetary and financial
systems; ensure that operation procedures and security measures are observed,
identifying changes/modifications as needed;
e) Effect and/or supervise the obligation of funds, review
the commitment documentation (service contract, travel authorizations, purchase
orders and authorizations, etc.); certify the availability of funds; analyze
and revise un-liquidated obligations to ensure that these remain valid and
appropriate; f) Effect and/or supervise the preparation of accounting entries,
the audit of invoices and other documents; verify accuracy and the approval or
certification of such documentation for payment and reconciliation of bank
statements;
g) Assist in the proper application of the Organization's
financial staff rules, regulation, policies, procedures and practices related
to Center's financial transactions;
h) Verify the issuance of invoices for the sale of vaccines
and other materials; follow up on the collection of payments;
i) Coordinate monthly financial reporting to Headquarters;
prepare expenditure statements related to grants, trust funds and other extra
budgetary projects, as required by operational procedures established by
grantors;
j) Prepare allotments analysis; recommend allotment
revisions and reconciliation's with Headquarters records;
k) Maintain updated information on Government and other
grantors budgetary and financial rules, policies and procedures in order to
ensure their correct implementation and application;
l) Contact government and bank officials to reconcile the
Center's records; clarify the status of extra-budgetary contributions; prepare
necessary correspondence or documentation to recover money owed to the Center;
m) Prepare financial and accounting reports to government
and other grantors;
n) Analyze availability and projecting local currency needs
to cover local funding requirements; coordinate daily cash requirements,
ensuring that vouchers for transfer to/from other PAHO offices in Brazil are
issued;
o) Serve as an active signatory of the Center's bank
accounts and/or supervising deposits and/or transfers to bank accounts;
p) Manage the banking transactions in local currency,
including ensuring that there a system in place for replenishment of checks and
electronic banking procedures and policies, signatory panels for the local and
US bank accounts.
q) Supervise and ensure the accuracy of the on-line monthly
payroll;
r) Ensure that the year end closure procedures are followed,
in accordance with established practices and procedures.
s) Provide guidance and monitoring of staff through setting
of clear work objectives, timely and effective use of performance reviews and
feedback mechanisms, regular communications, and solving interpersonal or
technical conflicts; establish and support a learning environment.
t) Initiate and coordinate the preparation of
correspondences and reports related to the areas of responsibility;
u) Perform other related duties, as assigned
REQUIRED QUALIFICATIONS
Education:
Essential: A bachelor's degree in accounting, finance, or
business administration with an emphasis on accounting theory and applications
from a recognized university.
Skills:
Key Behavioral Competencies
Intra-institutional Action: Operates in a fair, consistent
and equitable manner, and displays such behavior by example. Ensures that the
mission and the values of the Organization as well as the setting in which
projects will be carried out are the drivers in one's technical work.
Understands the results required and performs to that standard. Behaves
consistently in accordance with the Code of Ethics of the Organization.
Analysis, Synthesis, and Forecasting: Objectively analyzes
situations and, based on evidence and knowledge, suggests actions to improve
implementation. Bases one's actions on available information, applies knowledge
acquired from experience. Prioritizes the information according to one's needs
or the Organization's. Is capable of anticipating the implications of analyzed
situations between one to six months ahead.
Teamwork: Promotes team work and leads one's area to finish
tasks and accept responsibility. Creates a positive environment within the area
of work. Makes everyone feel like they are part of the team as well as welcomes
and appreciates everyone's ideas and suggestions. Able to see the positive
aspects of working as a team, shares the team's enthusiasm for achieving mutual
goals.
Accountability: Accurately and objectively provides
information, as required, on one's activities. Prepares accurate and objective
reports on one's activities and partial/final results. Can account for each of
the specific tasks of one's work.
Service Orientation: Corrects the client's problems promptly
and without confrontation. Is helpful when client (internal or external clients)
is going through a critical period.
External Action: Deliverables are on time. Keeps
establishing and maintaining mutually beneficial productive relations and
partnerships with counterparts in other institutions and sectors.
Information Management: Verifies that relevant information
is obtained, processed, selected, and disseminated in area of work. Acquires
the training to utilize technologies for processing information relative to the
area of work in a logical and organized manner, which facilitates the
dissemination of information, resulting in information that is consistent,
valid and accurate. Keeps abreast of latest technologies for processing the
information relevant to the area of work, and weighs its
advantages/disadvantages.
Devising the budget for interventions and cost optimization:
Does a complete analysis of the different components of the budget for the
intervention plans. Participates in the preparation of budget alternatives for
intervention plans, providing input for financial analysis, activity funding,
and understanding the implications of the potential results to optimize
resource use.
Technical Expertise:
- Sound knowledge of the full range of accounting standards
for public and private sectors. Up to date knowledge regarding national
legislation on labor, taxes and general financial matters.
- Ability to apply accounting theory and principles to
financial operations and to establish controls to ensure the correct
application of the accounting theory and principles.
- Ability to establish and maintain collaborative
relationships within and outside the Organization to support the banking and
financial operations.
- Knowledge of current best practices in financial
management, with specific emphasis on internal control environment and oversight
practices.
- Ability to analyze and prepare financial reports for
management purposes to identify trends, and develop strategies for improved
efficiency and controls, and cost containment.
- Ability to work independently and to manage multiple assignments
simultaneously and produce results under pressure.
- Ability to supervise staff, including evaluating the
accuracy of the work of others and coordinate their efforts to achieve
deadlines.
- Strong organizational and analytical skills, complemented by
excellent communication and interpersonal skills combined with the ability to
write, speak, and present in a clear and concise, diplomatic, tactful, and
courteous manner.
IT Skills
Demonstrated ability to effectively utilize software
programs such as Microsoft Office Word, Excel, PowerPoint and Outlook. Other IT
skills and knowledge of automated systems and microcomputers particularly with
regard to financial, accounting, and/or administrative operations would be an
asset.
Experience:
Essential: Three years of professional experience in budget
and finance including supervisory responsibilities in a medium size
organization.
Languages:
Very good knowledge of Portuguese with a working knowledge
of English.
Additional Information:
ALL APPLICANTS ARE REQUIRED TO COMPLETE AN ON-LINE
PERSONAL HISTORY FORM TO BE CONSIDERED FOR THIS POST.
NATIONAL OFFICER POSITIONS IN BRAZIL ARE OPEN TO
RESIDENTS ONLY. CANDIDATES MUST HOLD A PERMANENT LOCAL WORKING VISA
(CITIZENSHIP OR PERMANENT RESIDENT).
CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER
SERIOUS CONSIDERATION. A WRITTEN TEST AND/OR INTERVIEW WILL BE HELD FOR THIS
POST. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL
PURPOSES.
THIS VACANCY MAY BE USED TO FILL OTHER POSITIONS IN THE
ORGANIZATION THAT MAY BECOME VACANT AT A LATER DATE, AND WHICH HAVE SIMILAR
REQUIREMENTS AND DUTIES AS THE ONES STATED IN THIS NOTICE.
Annual salary: (Net of tax)
R$ 103,670.00 at single rate
Online applications are strongly encouraged to enable WHO to
store your profile in a permanent database. Please visit WHO's e-Recruitment
website at: www.who.int/employment. The system provides instructions for online
application procedures.
All applicants are encouraged to apply online as soon as
possible after the vacancy has been posted and well before the deadline stated
in the vacancy announcement.
WHO is committed to workforce diversity.
Any appointment/extension of appointment is subject to WHO
Staff Regulations, Staff Rules and Manual. Only candidates under serious consideration
will be contacted.
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