Closing Date: Monday, 18 March 2013
Thw World bank 70 Lodi Estate New Delhi
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Background / General description:
Note: This is a Coterminous Term Position for a period of one Year.
PLEASE NOTE THAT THIS IS A COUNTRY OFFICE POSITION IN INDIA SUBJECT TO LOCAL RECRUITMENT UNDER THE INDIA COMPENSATION PLAN. IF A STAFF MEMBER HOLDING AN HQ/INTERNATIONAL POSITION IS SELECTED INTO THIS POSITION, THEN THE STAFF MEMBER WOULD CONVERT TO A LOCAL APPOINTMENT (I.E., A LOCAL SALARY AND NO EXPATRIATE BENEFITS).
THE WORLD BANK GROUP IS COMMITTED TO ACHIEVING DIVERSITY IN TERMS OF GENDER, NATIONALITY, CULTURE AND EDUCATIONAL BACKGROUND. INDIVIDUALS WITH DISABILITIES ARE EQUALLY ENCOURAGED TO APPLY. ALL APPLICATIONS WILL BE TREATED IN THE STRICTEST CONFIDENCE.
The South Asia Region staff share a vision and a set of values that are at the core of their work. The staff is in the process of creating an organization according to our shared vision of the World Bank, which is:
a Bank that assists clients to conceive, prepare, and implement their own policies, programs and projects, not ours;
a Bank that, in so doing, listens and empowers clients at the grass roots;
a Bank that learns from its clients, enriching us and all member countries in turn;
a Bank whose clients want its services because they seek our excellence;
a Bank where everyone knows it is not what we finance but the knowledge we impart in the assistance process that lasts; and, therefore, a Bank that intermediates knowledge first, and money last.
In order to realize this vision, we ascribe to a set of values as the basis for how we behave in the delivery of our work. We value:
passion for the Bank's mission and poverty reduction;
intellectual rigor and curiosity;
honesty and integrity;
openness to learning and the courage to admit we don't always have the answers; and
teamwork.
The South Asia Sustainable Development Unit (SASSD) is responsible for providing operational support and sound management of the Region's portfolio in the areas of Agriculture, Energy, Environment, Rural Development, Social Development, Transport, Water & Urban and Disaster Risk Management and Climate Change. To ensure the smooth workflow of activities within the Unit, we are seeking a highly motivated, well-organized and proactive individual for the position of Program Assistant. The successful applicant will work closely with the Agriculture and Rural Development Team and perform the following duties and responsibilities with the specific aim of supporting the South Asia Food and Nutrition Security Initiative Program financed under various Trust Funds.
Duties and Accountabilities:
Provide assistance in the implementation of the Unit's work program, some specialized support in a specific area(s), e.g. task management, procurement, database management, information technology, editorial assistance, consultant processing, and minimal support to the Lead Specialist, etc.
Establish and maintain effective working relationships with our external clients and other outside entities with whom we work closely Provide assistance, at various levels, in the preparation of Workshops and/or seminars, e.g. identifying facilities, performing all logistical arrangements in consultation with any external partners, etc.
Identify and resolve diverse issues/problems as they arise, which often requires interpretation of existing procedures and processes and independently determine appropriate applications that can help solve such issues.
Provide back-up ACS support in the absence of the primary ACS team member.
Exercise quality enhancement function for project and other documents by ensuring adherence to Unit, VPU and institutional guidelines.
Maintain and update unit project and other files (both paper and electronic), ensuring all Project documents are filed in the Bank's main filing repository (WBDocs).
Participate in developing project/product time lines, using appropriate software.
Attend meetings, draft minutes and ensure timely clearance and distribution.
Serve as an information resource on status of project/products (e.g. procurement, disbursement, audit, trust fund/co-financing, and legal issues) and draft a variety of standard project-related correspondence.
Monitor task budget/trust funds for specific projects where the successful candidate would be the lead ACS staff working with the team.
Undertake ad hoc inquiries in standard and non-standard databases, retrieve, manipulate and present data.
Participate in mission field work as required by the Task Team / Team Leader.
Work requires frequent interaction with internal and external contacts.
Performing basic office functions - sorting and distributing incoming/outgoing correspondences; Where appropriate, route incoming communications to appropriate team members.
Coordinates calendar of events, videoconferences, and meeting logistics.
Selection Criteria:
Competencies
Technology and systems knowledge - Exhibits excellent knowledge of Microsoft Office applications and proficiency of technology or/and systems relevant to functional area. Able to coach less experienced staff on relevant technology and systems.
Project and task management - Able to undertake diverse and complex assignments with minimal supervision and resolve competing demands. Demonstrates good organizational skills, can plan and prioritize own work and work of internal clients (e.g. manage manager's calendar).
Institutional policies, processes, and procedures - Demonstrates relevant functional knowledge and understanding of institutional priorities, policies, operational and administrative procedures, and people. Able to practically apply and guide others in policy application.
Versatility and adaptability - Demonstrates initiative and motivation to proactively learn new developments in relevant policies, procedures and technology. Is able proactively identify, prevent and/or solve problems. Able to participate in change activities and initiatives.
Office Administration - Exhibits good understanding of unit's portfolio. Able to organize, prioritize, coordinate, and monitor distribution of unit's work activities to ensure that work program is properly carried out and delivered in a timely and collaborative manner.
Client Orientation - Able to interact with clients with discretion and diplomacy. Demonstrates ability to resolve complex client related issues. Displays understanding of relevant internal and external factors and their impact to the client.
Drive for Results - Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results, and has the personal organization to do so.
Teamwork (Collaboration) and Inclusion - Collaborates with other team members and contributes productively to the team's work and output, demonstrating respect for different points of view.
Knowledge, Learning and Communication - Able to communicate in a constructive and professional manner. Can assist in the preparation of written materials in accordance with WB administrative guidelines and best practices. Able to contribute to unit's knowledge sharing.
Business Judgment and Analytical Decision Making - Able to effectively and independently provide general research support. Demonstrates ability to assess situation, and make sound judgment on action needed.
Other
- Minimum 5 to 7 years experience or the equivalent combination of education and experience.
- Ability to work independently and efficiently
- Proficient English language skill (written and spoken); and ability to edit short documents.
- Ability to pass relevant World Bank Group tests (e.g. English language, computer applications - Word, Excel, PowerPoint)
- Thorough knowledge of and proficiency in advanced functions of standard Bank technology packages is an advantage.
- Substantive and effective use of language skills, in proofreading, editing, translation and quality enhancement of documents in more than one language
- Demonstrated skills in retrieving, gathering and obtaining information from various sources (Internet, etc.) and pulling them together in a usable format
Education Requirements
Minimum High School Diploma.
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