Staff Assistant,Needed,UN Secretariat, New York

Post:Staff Assistant, New York
UN Secretariat, New York

Job Title:STAFF ASSISTANT, G5

Department/ Office:Department of Public Information

Duty Station:NEW YORK


Posting Period:17 May 2013-16 June 2013

Job Opening number:13-ADM-DPI-27954-R-NEW YORK (R)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organizational Setting and Reporting

The position is located in the Office of the Under-Secretary-General of the Department of Public Information of the United Nations. The Staff Assistant will report to the Special Assistant to the USG for DPI.

Responsibilities

• - Assists in drafting and preparation of USG talking points, speeches, messages, presentation materials and routine correspondence on a daily basis and as necessary, in English and/or French;
•     Reviews outgoing correspondence for completeness, format, style and procedural and grammatical accuracy, ensuring that all correspondence is accurately prepared and sent out in a timely manner;
•     Creates and maintains an information control system in the OUSG to track and ensure follow-up on requests for inputs and reference material;
•     Liaises with other UN departments/offices regarding ongoing programmes and administrative matters;
•     Liaises with Permanent Missions and entities outside the UN regarding meetings and ongoing programmes;
•     Undertakes research, with limited supervision, for the USG and Special Assistant including the gathering of documentation for background files for USG meetings, and official travel, speeches and correspondence through the use of electronic searches and databases;
•     Maintains contact with related programme areas and external entities with regard to matters requiring action to ensure timely response, and reports to the Special Assistant on actions taken, reasons for delay, and anticipated completion dates (as necessary);
•     Provides temporary coverage for other secretaries/personal assistants in the Office of the Under-Secretary-General, including for managing the the USG's calendar and meetings; USG travel arrangements and processing of administrative requests; and recording incoming and outgoing correspondence in the CorLog;
•     Performs a variety of administrative duties and ad hoc assignments as required by the USG and Chief of Office;
•     Provides general administrative support to the Special Assistant.

Competencies
Communication:

•     Speaks and writes clearly and effectively.
•     Listens to others, correctly interprets messages from others and responds appropriately.
•     Asks questions to clarify, and exhibits interest in having two-way communication.
•     Tailors language, tone, style and format to match the audience.
•     Demonstrates openness in sharing information and keeping people informed. Planning & Organizing:
•     Develops clear goals that are consistent with agreed strategies.
•     Identifies priority activities and assignments; adjusts priorities as required.
•     Allocates appropriate amount of time and resources for completing work.
•     Foresees risks and allows for contingencies when planning.
•     Monitors and adjusts plans and actions as necessary.
•     Uses time efficiently. Professionalism
•     Shows pride in work and in achievements.
•     Demonstrates professional competence andmastery of subject matter.
•     Is conscientious and efficient in meeting commitments,observing deadlines and achieving results.
•     Is motivated by professional rather than personal concerns.
•     Shows persistence when faced with difficult problems or challenges.
•     Remains calm in stressful situations.
•     Has good understanding of the structure and work of related departments and agencies.

Education
    High school diploma or equivalent.

Work Experience

•     5 years of experience in secretarial/administrative work within the Secretariat.
•     Excellent communications, writing, research and computer skills are required.
•     Experience in public information and working in a front office are desirable.

Languages

    Fluency in both English and French (both oral and written) is required.
    Knowledge of another UN official language is an advantage

Assessment Method
    Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

Recruitment for this position is done on a local basis, whether or not the candidate is a resident of the duty station.

Passing the Administrative Assessment Support Test (ASAT) at Headquarters or an equivalent recognised locally-administered test at a United Nations Office is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat.

United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.
Closing Date: Sunday, 16 June 2013
http://unjobs.org/vacancies/1369001270707