Conference Coordination Assistant-Vacancy,at-SEEP (The SEEP Network),United States

Post:Conference Coordination Assistant
Organization:SEEP (The SEEP Network)
Country:United StatesOpportunity Type: Job
About the Organization:
SEEP, founded in 1985, is a global network of practitioner organizations dedicated to combating poverty through promoting inclusive markets and financial systems. Members are active in 170 countries and support several entrepreneurs and their families. Through a shared commitment to reduce global poverty, SEEP members work together and with other stakeholders to increase knowledge and foster innovation, creating opportunities for meaningful collaboration and, above all, for scaling impact.

About the Job:
SEEP is seeking a Conference Coordination Assistant. The position is temporary and of three months duration starting on or around August 15 and running through November 15. S/he will be a part of Member Affairs and Global Communications (MAGC) team and work under the direct supervision of the team's director. S/he will also work closely with organization's outside event planner who manages the details surrounding the conference venue. The position is based in Washington, DC.

Tasks and Responsibilities:

•     Maintain accurate and up-to-date records and files for all event management projects;
•     Manage relationship with conference vendors, including invoices and contracts;
•     Manage the hotel master bill room block (setting up and maintaining a master spreadsheet, working the hotel on reservations and changes, reviewing hotel reservation lists for accuracies, etc.);
•     Develop conference specific organizational tools such as timelines and onsite deliverable tracking;
•     Manage and respond to annual conference related email accounts;
•     Oversee online registration system (organization uses RegOnline);
•     Assist in the development of daily schedules for the conference;
•     Track meeting room set up requirements and technical needs;
•     Assist with conference management during the SEEP conference (November 4-7);
•     Run basic reports on registration numbers as requested, both before and after the conference;
•     Run basic reports on registration numbers as requested, both before and after the conference;
•     Provide administrative support to director of programs (10%);
•     Other duties as assigned;
•     Measures of success:
•         Successfully manage communications with the conference hotel in regards to registration and rooming;
•         Develop and implement event management processes to streamline tasks and make their execution more efficient;
•         Maintain up-to-date records and files for all conference related projects.

Qualifications:

•     University degree required;
•     Minimum 2 - 3 years of event management experience;
•     Experienced user with online registration systems. RegOnline experience preferred;
•     High degree of familiarity with Microsoft Suite, particularly Excel;
•     Able to manage multiple tasks and short deadlines;
•     Excellent problem solving abilities and time management skills;
•     Sense of humor;
•     Spanish language proficiency is a plus;
•     Close attention to detail.

            
Posted: 03 Jul 2013
Closing Date: 22 Jul 2013

How to Apply:
http://www.microfinancegateway.org/p/site/m//template.rc/1.11.191811