Vacancy code :VA/2014/B5001/4965
Position title :National Programme Officer
Department/office: GPSO, Mine Action
Duty station :Khartoum, Sudan
Contract type : Local ICA Specialist
Contract ;level LICA Specialist-5
Duration: 6 months
Application Deadline: 30-Mar-2014
Background Information - Sudan
The United Nations Mine Action Office (UNMAO) in Sudan was established in
2005. With the end of the Comprehensive Peace Agreement (CPA) period in July
2011, The United Nations Mine Action Office (UNMAO) in Sudan split into three
independent programmes: The United Nations Mine Action Coordination Centre
South Sudan headquartered in Juba; the Ordnance Disposal Office headquartered
in Darfur; and the United Nations Mine Action Service – Sudan (UNMAS-S)
headquartered in Khartoum. From early 2008, a strategic goal of United Nation
has been to work with national authorities to develop the capacity of the
National Mine Action Centre (NMAC) to take over the coordination
responsibilities of all mine action activities in Sudan. The transition process
of full mine action ownership NMAC occurred in July 2011. UNMAS, UNDP, the NMAC
and the Government of Sudan agreed upon maintaining a pool of UN technical
advisors will need to remain in Sudan after the transition in order to continue
providing technical support, assist in resource mobilization and ensure
implementation at field level.
The strategic leadership role for all mine-action activities have been
transferred from UNMAS to UNDP/UNOPS as of January 2014. The main areas of
focus are Land Release through non-technical and technical survey and mine
clearance, Capacity Building and strengthening the existing National MA legal
and institutional framework in addition to Mine Risk Education (MRE) and Victim
Assistance (VA).
Functional Responsibilities
Under the direction of the Programme Officer, the National Programme
Officer is responsible for, but not limited to the following functions and
responsibilities:
·
Take routine decisions on
administrative processes based on established authority and guidelines to
ensures strategic direction of project operations;
·
Support the Programme Officer in
resource mobilization, annual planning and reporting;
·
Prepare draft project proposals
and budgets for new projects and extensions of ongoing projects as required by
the Programme Officer;
·
Participate with the Programme
Officer in maintaining collaborative relationships with executing
organizations, government counterparts and other UN agencies;
·
Represent the office in key
meetings as may be advised by the Programme Officer;
·
Coordinates projects
implementation with the government counterpart and implementing partners to
facilitate timely and efficient delivery of outputs and addressing training
needs of project personnel;
·
Participate in developing needs
assessment, operational requirements and budgeted work plans for Mine Action
projects in coordination with NMAC Operations, Mine Risk Education (MRE) and
Victim assistance (VA) departments for setting priorities and the development
of annual operations plan;
·
Review and evaluate proposals
submitted to the programme and manage all aspects of project implementation;
monitor the progress of activities, identify operational and financial problems
and solves them by taking appropriate action;
·
Develop and maintain database to
monitor the status of activities under the programme and various projects,
including financial levels, renewal deadlines, contracts deadlines and
delivery;
·
Ensures monitoring and evaluation
of the projects, including regular field visits and reports on project progress
and constraints;
·
Ensures effective and efficient
financial resources management; this includes grant management and draft grant agreement and amendments,
timely follow-up with relevant stakeholders on fund disbursements, reporting
and project implementation etc;
·
Analyzes reports on project
progress in terms of achieving results, monitors projects expenditures and
disbursements to ensure delivery is in line with approved project budgets and
to realize target delivery levels;
·
Maintain grants records and
documentation of decisions and actions taken on programme issues;
·
Draft programme Monthly,
Quarterly and Annual reports and prepare donor reports, including ad-hoc
reports as required;
·
Actively engage in public
information initiatives; developing newsletters, case studies and programme
bulletins in addition to maintaining close working relationships with UN
partner agencies on public information activities;
·
Assist with translation in
negotiation and/or meetings with implementing partners, government authorities
and others;
·
Depending on the role which this
position will be assigned to within the project administration setup in the
programme (i.e. office structure, DOAs, ATLAS functions, segregation of duties,
etc.), the incumbent will have responsibilities determined by UNOPS rules and
regulations embodied in its regulatory framework - Organizational Directives,
Administrative Instructions and other documents as periodically issued and
updated by UNOPS. Reporting lines with regards to compliance with UNOPS rules
and regulations are ultimately to UNOPS Chief Mine Action Cluster through the
respective Portfolio Manager. In addition, division of responsibilities when it
comes to administrative processes in support of the programme objectives will
be as determined for each country office and confirmed in writing by UNOPS
Chief of Mine Action Cluster;
·
Any other duties as requested and
tasked by the Programme Officer / Programme Manager.
Monitoring and Project Controls
Reports to the Programme Officer and Programme Manager. Performs monitoring
and evaluation visits to project sites and provide accurate and timely input on
projects implementation and activities, operations and planning, public
information activities and related documents/papers.
Education/Experience/Language requirements
·
Advanced University Degree
(Masters Degree or equivalent) in business administration, project management,
social science or related field with a minimum of 3 years of relevant
experience; or a first level University degree (Bachelors Degree or equivalent)
in a related field with an additional 6 years of relevant experience;
·
At least 3 years’ experience in
programme, project management and/or business administration and a minimum of 3
year of experience working with the UN;
·
Previous experience in proposal
drafting, report writing and donor reporting is required;
·
Experience in mine action work
and knowledge of International Mine Action Standards (IMAS), UN mine action
policy and Mine Action Information Management Policy is an asset;
·
Excellent communication skills in
the English language as well as Arabic, written and verbal;
·
Computer literacy, in particular,
experience of using MS Office (MS Access and MS project an advantage) and
IMSMA.
Competencies
·
Planning and Organizing –
Self-starter with the capability to work independently, take initiative and
show leadership. Ability to manage, organize, plan and implement work
assignments, juggle competing priorities and work under pressure of frequent
and tight deadlines.
·
Teamwork Skills – Strong
interpersonal skills and ability to establish and maintain effective
partnerships and working relations with people in a multi-cultural,
multi-ethnic environment with sensitivity and respect for diversity.
·
Communication – Proven ability to
write in a clear and concise manner and to communicate effectively orally.
·
Client orientation – Ability to
identify clients' needs and appropriate solutions; ability to establish and
maintain productive partnerships with clients.
·
Ability to Learn – Willingness to
keep abreast of new developments.
·
Lives and Breathes UNOPS Values –
Takes ownership for all responsibilities and honors commitments.
Additional Considerations
- Please note that the closing
date is 16:30 hrs. Sudan time.
- Applications received after
the closing date will not be considered.
- Only those candidates that
are short-listed for interviews will be notified.
- Qualified female candidates
are strongly encouraged to apply.
- For staff positions UNOPS
reserves the right to appoint a candidate at a lower level than the advertised
level of the post
- The incumbent is responsible
to abide by security policies, administrative instructions, plans and
procedures of the UN Security Management System and that of UNOPS.
- It is the policy of UNOPS to
conduct background checks on all potential recruits/interns.
- Recruitment/internship in
UNOPS is contingent on the results of such checks.
How to Apply:
If you are qualified and interested in discussing this engagement in more
detail,
please submit your resume in confidence to the website on the link below:
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