PROGRAMME ASSISTANT, G5

Job Title:
   
PROGRAMME ASSISTANT, G5
   
Department/ Office:
   
Office of the High Commissioner for Human Rights
   
Duty Station:
   
GENEVA
   
Posting Period:
   
18 December 2012-17 January 2013
   
Job Opening number:
   
12-PGM-OHCHR-26222-R-GENEVA (R)
   
   
United Nations Core Values: Integrity, Professionalism, Respect for Diversity  
Org. Setting and Reporting
     
This position is located in the Human Rights Council Support and Coordination Section, Human Rights Council Branch, Human Rights Council and Special Procedures Division of the Office of the High Commissioner for Human Rights (OHCHR) and the incumbent reports to the Chief of the Support and Coordination Section.Read more...
 
Responsibilities
    
Under the functional and direct supervision of the Chief of Section, the incumbent:
- Assists in the organization and servicing of meetings of the Human Rights Council (HRC), the Consultative Group (CG) and the HRC’s subsidiary bodies and related activities, particularly preparation of files and documents and logistical support prior to and during meetings;
- Initiates administrative requests for meetings. Makes necessary arrangements for meetings, including issuance of invitations, preparation of attendance lists and agenda, correspondence with participants and any follow-up action.
- Receives, scans and distributes documents, reports and correspondence relating to meetings of the HRC, the CG and the HRC’s subsidiary bodies;
- Drafts notes verbales/letters relating to meetings of the HRC and the CG.
- Formats draft reports and resolutions for the HRC and its subsidiary bodies in accordance with the UN-wide standards, including during their sessions.
- Monitors and keeps track of correspondence and information related to the HRC, the CG and the HRC’s subsidiary bodies and ensures they are placed on the HRC Internet and Extranet sites and relevant databases, including the updating of lists of contact details and mailing lists of the HRC Bureau Members, Regional Coordinators, HRC Member States, among others.
- Prepares dossiers and other files for the sessions of the CG; services the meetings of the CG, including by distributing/storing dossiers, files and other materials.
- Responds to queries on information concerning the CG.
- Enters information related to the CG into IMDIS for programme performance reporting; assists in the preparation of the budget for both RB and XB; assists with the recruitment process; assists in the initiation and follow up of administrative actions, including recruitment and appointment of personnel and travel arrangements for staff and experts.
- Performs any other duties assigned by the team leader.
    
Competencies
      
PROFESSIONALISM: Ability to interpret and analyze a wide variety of data, identify and resolve data discrepancies; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Knowledge of IMDIS and formatting of UN documents desirable.

COMMUNICATION: Speaks and writes clearly and effectively; demonstrates openness in sharing information and keeping people informed.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; allocates appropriate amount of time and resources to complete work; monitors and adjusts plans and actions as required.

CLIENT ORIENTATION: Considers all those to whom services are provided as “clients” and seeks to see things from their point of view; identifies clients’ needs and matches appropriate solutions; keeps client informed of progress or setbacks in projects.
     
Education      
High school diploma or equivalent. Must be successful in the United Nations Administrative Support Assessment Test (ASAT).
   
Work Experience
    
Five years of programme assistance or relevant secretarial experience, of which preferably three years within the UN, preferably with intergovernmental bodies.Qualifying years of experience are calculated following the date of the high school or secondary school diploma.
  
Languages
       
English and French are the working languages of the United Nations. For the position advertised, fluency in oral and written English and French is required. Knowledge of another UN official language is an advantage.
      
Assessment Method
      
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
    
Special Notice
      
Recruitment for this position is done on a local basis, whether or not the candidate is a resident of the duty station.

Passing the Administrative Assessment Support Test (ASAT) at Headquarters or an equivalent recognised locally-administered test at a United Nations Office is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat.
      
United Nations Considerations
   
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
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