Vacancy code
VA/2013/B5007/2157
Position title:
Networking and Events Assistant
Level
ICS-5
Department/office
GPSO, Geneva
Duty station
Geneva, Switzerland
Contract type
Local ICA Support
Contract level
LICA-3
Duration
1 year
Background Information - UNOPS
“UNOPS plays a critical role in providing management services for our life-saving, peacebuilding, humanitarian and development operations. I have seen many examples of how these activities help suffering people in troubled parts of the world.”
-Ban Ki-moon, United Nations Secretary-General
UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need.
Working in some of the world’s most challenging environments, UNOPS vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.
By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.
UNOPS employs more than 6000 personnel and on behalf of its partners creates thousands more work opportunities in local communities. With its headquarters in Copenhagen, Denmark, a network of five regional offices and a further 20 operations and project centres, UNOPS oversees activities in more than 80 countries.
UNOPS is committed to achieving a truly diverse workforce.
Background Information - Job-specific
The UNOPS ICT Enterprise Reporting Team is responsible for the development, delivery and maintenance of organization-wide reporting information for internal use, external partner use and for public use. The team’s flagship product, the Management Workspace, is a platform for internal use that incorporates information from all UNOPS practices and all data sources within UNOPS and presents the information using rich visualizations designed to aid understanding and action.
The Information Systems Project Manager will work under the direct supervision of the Team Lead, Enterprise Reporting and provide information systems project management services to the team ensuring the timely production of products to meet the organization’s business needs.
Functional Responsibilities
1. Perform project planning, management, and monitoring
Oversee and coordinate programmatic management of the UNOPS Enterprise Reporting Team projects.
Perform stakeholder analysis and mapping in order to promote the inclusiveness of projects that are undertaken and to ensure the institutionalization of products developed.
Formulate implementation strategies and clarify and define roles / responsibilities of all stakeholders.
Assess project risks and formulate a risk mitigation plan along with regular monitoring of risks.
Design and document information systems development, management and maintenance processes / best practices and implement the same within the team.
Establish a detailed work plan and oversee its execution during the duration of the projects including management of the day-to-day operational aspects of development and implementation.
Ensure proper coordination with corporate units, regional offices and field offices to ensure quality of requirements and strong implementation of products.
Formulate a quality review process and review deliverables prepared by the project team, and by vendors / external partners.
Formulate and implement accurate methods to verify progress and results.
Regularly liaise with internal and external stakeholders as needed.
2. Perform the role of a functional specialist to enable optimal information management processes and systems are employed.
Design and document process and data flows required for the implementation of products being developed.
Write detailed functional specifications in coordination with relevant business process owners facilitating the technical interpretation of requirements for changes to systems or for new systems that may be required to be developed.
Participate and coordinate development work based on functional specifications in coordination with relevant business process owners.
Work in close coordination with the Information Systems Graphics Design and Usability Assistant to ensure that products are designed and developed with a high degree of usability.
Write user documentation for products that are developed.
3. Ensure facilitation of knowledge building and knowledge sharing within UNOPS
Design and conduct training for corporate, field, and project personnel on products developed by the team.
Disseminate best practices for information management and collection and share experience / best practices on relevant UNOPS networks.
Access global best practices employed by other organizations on information management, share them with other local and international stakeholders and ensure their incorporation into project design.
Perform other related duties as required.
Competencies
Competencies
Creativity and Innovation
Change Orientation
Organising and Quality Orientation
Communication skill
Teamwork Skills
Client Focus
Skills
Required
Strong information systems project management experience and skills required.
Strong experience in developing and deploying web-based applications.
Working experience of agile software development methodologies.
Knowledge of Microsoft .Net development, standards-based HTML and CSS, and strong knowledge of cross-browser scripting using JavaScript required.
Fluency in English. Knowledge of another UN language is an advantage.
Desired
Knowledge of UNOPS business processes highly desired.
Experience in JavaScript frameworks, especially ExtJS 4.0 highly desired.
Strong analytical skills and in-depth knowledge of information systems development and usability methodologies.
Ability to articulate ideas, promote the use of information systems and persuade audiences on paper and in person.
A keen eye for detail with a creative flair.
Ability to work under pressure and deliver under tight deadlines.
Excellent multi-tasking & communication skills.
Education/Experience/Language requirements
The minimum requirements are:
Masters degree and 5 years of work experience in information systems project management
OR
BA degree and 7 years of work experience in information systems project management
OR
Technical Diploma and 9 years of work experience in information systems project management
OR
Highschool Diploma and11 years of work experience in information systems project management
Language:
Fluency in English is required. Knowledge of another UN language is an advantage.
Contract type, level and duration
Contract type: International ICA
Contract level: IICA 2
Contract duration: 1 year
For more details about the ICA contractual modality, please follow this link:
http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx
Additional Considerations
Please note that the closing date is midnight Copenhagen time (CET)
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
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