Level: ICS-5
Department/office: AEMO, Myanmar
Duty station: Yangon, Myanmar
Contract type: Local ICA Support
Contract level: LICA-3
Duration :1 year (possible extension subject to satisfactory
performance)
Application deadline: 22-Apr-2013
Vacancy code: VA/2013/B5506/2120
United Nations Core Values: Integrity, Professionalism,
Respect for Diversity
Background Information - UNOPS
“UNOPS plays a critical role in providing management
services for our life-saving, peacebuilding, humanitarian and development
operations. I have seen many examples of how these activities help suffering
people in troubled parts of the world.”
-Ban Ki-moon, United Nations Secretary-General
UNOPS mission is to expand the capacity of the UN system and
its partners to implement peacebuilding, humanitarian and development
operations that matter for people in need.
Working in some of the world’s most challenging
environments, UNOPS vision is to always satisfy partners with management
services that meet world-class standards of quality, speed and cost
effectiveness.
By assisting UN organizations, international financial
institutions, governments and other development partners, UNOPS makes
significant, tangible contributions to results on the ground.
UNOPS employs more than 6000 personnel and on behalf of its
partners creates thousands more work opportunities in local communities. With
its headquarters in Copenhagen, Denmark, a network of five regional offices and
a further 20 operations and project centres, UNOPS oversees activities in more
than 80 countries.
UNOPS is committed to achieving a truly diverse workforce.
Background Information - Myanmar
Myanmar
The UNOPS Myanmar office develops, supports and oversees
UNOPS portfolio of projects in Myanmar which focus on post-disaster recovery,
health programmes and food security.
Background Information - Job-specific
UNOPS is the Fund Manager for the Three Diseases Fund, a
multi donor fund supported by Australia, Denmark, the European Union, the
Netherlands, Norway, Sweden and the United Kingdom. The Fund was established in
2006 and aimed at reduction of morbidity and mortality from HIV, Tuberculosis
and Malaria in Myanmar.
The 3DF ends in 2012 and its donors committed to continued
support for health needs in Myanmar through a second phase (2012- 2016) of
funding, the Three Millennium Development Goals Fund (3MDG Fund). The new fund
will expand its scope beyond the three diseases to cover maternal, newborn and
child care and long term sustainability.
The three main components of the 3MDG Fund will be:
1. Maternal, newborn and child care. Increased availability
and accessibility of essential services.
2. HIV, TB and Malaria. Support for specific interventions
for populations and areas not supported by the Global Fund
3.Health systems strengthening
The detailed programme description is outlined in 3MDG Fund
Description of Action.
UNOPS has been selected as a Fund Manager for 3MDG Fund. The
implementation phase of the 3MDG Fund will be preceded by an inception period
during which the Fund Manager and other structures will be established and when
planning and preparatory work will be conducted.
Functional Responsibilities
Under the overall supervision of the Project Support and
Capacity Building Officer and direct supervision of the Administrative
Associate, the Operations Assistant will be responsible for the following
duties:
- Full compliance of UNOPS rules and regulations and policies on general administrative and personnel - related work as well as event management including the administrative/logistical support related to high-level visits.
- Ensure administrative and logistical supports related to auditors and high level visits such visa facilitation, obtaining appointments with high ranking government officials, arranging for local transportation/flight tickets, hotel accommodation, etc. Meet visitors at the airport and facilitates immigration and customs formalities if necessary.
- Perform administrative duties related to one or more of the following: liaise with MMOC HR on recruitment action and progress for the 3MDG staff or consultants, general personnel actions, travel arrangements, and supplies and inventories management.
- Initiate the required appropriate actions concerning staff travel such as requesting and following up on travel authorization for local travels of international staff from the concerned Ministries.
- Act as a focal point and liaise with MMOC- HR and Protocol Office to arrange with UNDP and the appropriate national authorities the issuance of diplomatic and identity cards, multiple exit and re-entry visas, and all necessary documents in accordance with the requirements of the United Nations and the Government of the Union of Myanmar for the 3MDG Fund international staff members and their dependents as well as for the consultants and high ranking visitors/ officials.
- Monitor for each staff member and consultant, contract expiration date, stay permit, renewal of UN Laissez Passer and UN Family Certificates, and where applicable liaise with MMOC HR and Protocol Office and request appropriate actions.
- Act as Leave Monitor for national staff, ensure accurate and daily updating of attendance records and leave balances.
- Assist in supervision of office drivers and vehicle management and closed collaboration with MMOC Project Support Unit Staff, 3MDGF Fund Management Office Staff and Implementing Partners if it is required
- Perform as a buyer role in the ATLAS for the preparation of POs and FMO expenses and review the dashboard report when it is required
- Updates the office telephone tree and staff data information sheet for review by the supervisor and submission to UNDSS whenever new staff/personnel is recruited. Coordination with MMOC-HR and regularly checks with office personnel the accuracy of the information presented in the staff information and data sheet.
- Search for, retrieve, compile, assemble and archive a variety of statistical data from computer files, records, reports or from other sources for external use.
- Liaise with MMOC Procurement Office to request appropriate actions and identify local suppliers for the acquisition of stationeries, cleaning supplies, generator fuel and service contractors (e.g. security, SIM card and vehicle rental, housekeeping, periodic maintenance of genset, air-con, vehicles, pest control, accommodation, etc.). Monitoring of the implementation of resulting contracts established by the MMOC Procurement Office.
- Updates the Project assets list and provides pertinent information to MMOC Asset Focal Person.
- Respond to routine assets queries from staff within the office and elsewhere in the MMOC and Headquarters.
- Draft routine correspondence related to the unit's work and type varieties of materials such as correspondences, reports and papers.
- Prepares informal translation from Myanmar language into English v. v. when required;
- Maintains and updates manuals, files and simple office records.
- Assist in the support to knowledge - building and knowledge sharing within the office
- Perform other duties, as required.
Competencies
Knowledge Management and Learning
- Promotes a knowledge-sharing and learning culture in the office
- In-depth knowledge of development issues
- Ability to advocate and provide policy advice
- Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
- Ability to lead strategic planning, results-based management and reporting
- Ability to lead implementation, monitoring and evaluation of development programmes and projects,
- Ability to lead implementation of new systems (business side), and affect staff behavioural / change
- Excellent conceptual and analytical abilities and an analytic approach to information management.
Management and Leadership
- Focuses on impact and result for the client and responds positively to feedback
- Leads teams effectively and shows conflict resolution skills
- Consistently approaches work with energy and a positive, constructive attitude
- Builds strong relationships with clients and external actors
- Remains calm, in control and good humoured even under pressure
- Demonstrates openness to change and ability to manage complexities
- Ability to go beyond established procedures and models, creation of new approaches.
Education/Experience/Language requirements
- Secondary education is required. Higher degree (Bachelor equivalent) is an asset.
- Minimum 5 Years of experience in a similar filed.
- Good computer skills, including MS Word, Excel, PowerPoint;
- Knowledge of any IT packages and management support software applications (ERP -type such as People Soft, Oracle, Citrix, etc.....) an asset
- Fluency in both English and Myanmar Language
Additional Considerations
- Please note that the closing date is midnight Copenhagen time (CET)
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
Contract type, level and duration
Contract type: Local Individual Contractor Agreement (LICA)
Contract level: LICA-3
Contract duration: one year (possible extension subject to
satisfactory performance)
“This is a local position and is open to all nationals of
the duty station or individuals with valid work permit”.
For more details about the ICA contractual modality, please
follow this link:
http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx
To apply follow the link below
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