Vacancy Notice No: WPRO/13/FT410
Title: Clerk
Grade: G3
Contract type: Fixed-Term
Appointment
Duration of contract: 2 years
Application Deadline: 21 October 2013
Duty Station: Manila, Philippines
Organization unit: WP/ASO
Administrative Services Office (WP/ASO) / WP/REG Registry
(WP/REG)
OBJECTIVES OF THE PROGRAMME :
To provide efficient service on mail, pouch, courier, referencing and
records management.
Description of duties:
Under the general supervision and guidance of the Administrative Assistant,
Registry, the incumbent performs the following functions:
1. Receive and sort incoming mail from the post office, courier and
messengerial services; arrange for necessary distribution.
2. Check/Verify serial and number of pouch bags review and sort content
against manifest; report any discrepancies, maintain and update
record/checklist of pouches.
3. Assist in the classifications, scanning and inputting of records to the
Registry Correspondence System pertaining to all technical programmes of the
Organization.
4. Maintain and update records of incoming and outgoing communications from
pouch, regular mail, courier and other messengerial services; prepare monthly
statistical reports.
5. Provide assistance in the creation and modification of folders under
procurement services in the Records Management System (RMS), using the correct
naming convention.
6. Assist in checking/verifying and scanning of supporting documents
(purchase orders and invoices) for payment through Global Service Centre (GSC).
7. Occasionally replace staff within the unit during their absence, as
coordinated by the Administrative Assistant.
8. Follow the appropriate standard operating procedures (SOPs) when
handling suspicious mail or packages.
9. Perform other duties as may be required.
REQUIRED QUALIFICATIONS
Education:
Equivalent to graduation from secondary school with thorough training
and/or experience in handling mail and other types of communications and good
record management. Computer training in database management is desirable.
Skills:
Knowledge of basic office procedures in handling incoming/outgoing
documents and parcels. Good typing skills and skills in various software
applications. Knowledge of records management in GSM. Ability to work
harmoniously as a member of a team, adapt to diverse educational and cultural
backgrounds and maintain a high standard of personal conduct.
Experience:
At least two years experience in general clerical duties and handling
material/correspondence of sensitive and/or confidential nature or in similar
job. Previous experience in an international organization an advantage.
Languages:
Intermediate knowledge of spoken and written English.
Additional Information:
Post is subject to local recruitment and will be filled by persons
recruited in the local commuting area of the office. Only candidates under
serious consideration will be contacted.
Annual salary: (Net of tax) 350 145 at single rate
A written test and interviews may be used as a form of screening
Online applications are strongly encouraged to enable WHO to store your profile
in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment.
The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the
vacancy has been posted and well before the deadline stated in the vacancy
announcement.
Any appointment/extension of appointment is subject to WHO Staff
Regulations, Staff Rules and Manual. Only candidates under serious consideration
will be contacted.
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