Vacancy Notice No: WPRO/13/FT423
Title: Assistant (SDL)
Grade: G4
Contract type: Fixed-Term Appointment
Duration of contract: 2 years
Application Deadline: 28
October 2013
Duty Station: Manila, Philippines
Organization unit: WP/DAF
Director, Administration and Finance (WP/DAF) /
WP/RPO Personnel (WP/RPO) Staff Development and Learning (SDL)
OBJECTIVES OF THE PROGRAMME :
The objectives of the Human Resources Unit are to carry out, in an
efficient and timely manner, all human resources activities for the WHO
Regional Office for the Western Pacific and countries in the region, including
policy formulation, post classification, recruitment and contract
administration, performance management and staff development, and to provide
advice on human resources matters to senior management and staff at all levels
throughout the region.
Description of duties:
1) Assists in conducting or preparing training proposals, reports, and
special projects and in monitoring training plans;
2) Builds and maintains the staff training histories in the Learning
Management System; extracts and collates training data and reports;
3) Coordinates and arranges training activities (e.g. prepares schedules,
confirms attendance, arranges room reservations, distributes training
materials/evaluation forms, issues certificates of completions, etc), including
planning and securing training materials and supplies;
4) Provides administrative support in monitoring the Performance Management
and Development System and preparing periodic reports/statistics;
5) Provides secretarial support to the AA/SDL:
(a) screens incoming correspondence, documents and reports and routes to
supervisor with full background material; ensures its distribution and follows-up
on deadlines
(b) drafts/prepares general correspondence on brief instructions or own
initiative; types correspondence, statements, reports, studies, including
statistical tables, etc.
(c) opens, organizes and maintains related files with an appropriate system
for follow-up on responses and deadlines
6) Provides assistance in the administration of interns and volunteers as
follows:
(a) reviews applications for internships and routes to relevant technical
units
(b) reviews requests for internship or volunteers to ensure that all
conditions are met
(c) maintains the list of interns/volunteers and updates the Personnel
Administration System
7) Perform other related duties as required or instructed, including
providing support to other areas of work.
REQUIRED QUALIFICATIONS
Education:
Completion of secondary school education or equivalent.
Skills:
The incumbent maintains and updates proficiency in the use of modern office
technology through in-house courses, on-the-job training and/or self-training.
He/she keeps abreast of changes in procedures and practices, rules and
regulations, organizational structure, in the department, the cluster and WHO.
Experience:
At least 3 years of experience on Human Resource Management and or
training/staff development including secretarial or administrative positions.
Relevant experience in WHO or another UN agency or international organization
is an asset.
Languages:
Excellent knowledge of spoken and written English.
Additional Information:
Post is subject to local recruitment and will be filled by persons
recruited in the local commuting area of the office. Only candidates under
serious consideration will be contacted.
Annual salary: (Net of tax) 416 683 at single rate
A written test and interviews may be used as a form of screening
Online applications are strongly encouraged to enable WHO to store your
profile in a permanent database. Please visit WHO's e-Recruitment website at: www.who.int/employment.
The system provides instructions for online application procedures.
All applicants are encouraged to apply online as soon as possible after the
vacancy has been posted and well before the deadline stated in the vacancy
announcement.
Any appointment/extension of appointment is subject to WHO Staff
Regulations, Staff Rules and Manual. Only candidates under serious
consideration will be contacted.
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