Lead Administrative Office

Agency:U.S. Agency for International Development

Job Announcement Number:13-0045-DH
SALARY RANGE:
    $105,211.00 to $136,771.00 / Per Year
OPEN PERIOD:
    Thursday, December 20, 2012 to Friday, December 28, 2012
SERIES & GRADE:
    GS-0341-14
POSITION INFORMATION:
    Full-time appointment in the Competitive Service. This position IS/IS NOT in the bargaining unit. - Permanent
PROMOTION POTENTIAL:
14
DUTY LOCATIONS:
    1 vacancy in the following location:
Washington, DC, USView Map
WHO MAY APPLY:
    USAID employees in current, permanent, competitive service positions, including those eligible under the Career Transition Assistance Program (CTAP), or under certain Foreign Service eligibilities.Read more

JOB SUMMARY:

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USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State.  With headquarters in Washington, D.C., USAID fosters transformational development around the world.  Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance.  We operate in four regions of the world:  Sub-Saharan Africa; Asia and the Near East; Latin America and the Caribbean; and Europe and Eurasia.  USAID employees in the Civil Service and Foreign Service, as well as individuals employed through Personal Service Contracts, must adhere to our Counter Trafficking in Persons Code of Conduct.  For information on the effort to counter all forms of human trafficking, including the procurement of commercial sex acts and the use of forced labor,click

For more information about USAID, visit http://www.usaid.gov.



The position is located in the Office of Security (SEC), Office of the Director (OD). SEC/OD manages the administrative services for office to include Human Resources, Information Technology, Budget, Procurement, Space planning, Records Management, and Travel.  As the Lead Administrative Officer, the incumbent will be responsible for all budget activities for SEC to include budget formulation, execution, and justification. The incumbent will be responsible for managing the Salaries and Benefits account for SEC and representing the office at agency meetings.  The position also requires the incumbent to serve as the Team Lead to the Administrative Management Services Team.  In this capacity the incumbent will lead the work of a group of professions ranging from GS-7 to GS-13.  As Team Lead the incumbent will assign, monitor, and review work products of the team coordinating priorities to ensure timely accomplishment of assigned tasks. 

    KEY REQUIREMENTS

    U.S. Citizen or national
    Relevant experience (see Qualifications below)
    Must be able to obtain and maintain a security clearance
    Males born after 12/31/1959, must be registered with the Selective Service
    Direct Deposit/Electric Funds Transfer is required
    USAID employee serving under tenure code "1" as stated on most recent SF-50

DUTIES:

As a Lead Administrative Officer, you will: performs all aspects of the planning, analysis, formulation, justification, presentation, and review of annual budget for SEC programs; provides expert advice and guidance to program managers and senior leadership of budget estimates and the formulation of budget requests in support of SEC priorities; interprets agency, Office of Management and Budget (OMB), and Congressional policies or regulations for the justification and submission of budget estimates; reviews long-range budgetary and program requirements to assure their conformance with established agency, OMB, and congressional policies; serves as Team Lead for the Administrative Management Services (AMS) team; identifies, distributes, and monitors workload and tasks of AMS team in accordance with established workflow, skill level, and occupational specialization; performs in-depth analyses in order to develop and interpret administrative procedures and policies for effective administration operation within SEC; assists in research, analysis, planning, assessment, development, and accountability activities necessary to build and implement the agency's performance management framework; coordinates the implementation of new agency administrative programs and systems within SEC, and formulates plans and provides advice to management on resolving issues.

QUALIFICATIONS REQUIRED:
In order for your application to be considered, you must meet the following requirements by the closing date of this announcement:

You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-13 level in the Federal service. One year of experience refers to full-time work; part-time work is considered on a prorated basis.  Examples of qualifying specialized experience at the next lower level for this position includes: independently performed program liaison duties to respond to human resources administration issues such as developing informational materials based on knowledge of internal operations, agency human resources policies, budgetary constraints, and work priorities; analyzed support processes and performed program liaison duties to support budget formulation and execution activities for a changing budget of administrative expenses involving different funding sources, such as acting as a point of contact for organizational staff involved in developing data and justifications for budget review and approval; provided administrative management support for a small organization with few subdivisions or functions; coordinated unusual requirements for supplies, property management, or office moves and provided advice to management and staff in the interpretation and application of administrative procedures; made recommendations for administering an organizational quality management program with quality assurance and productivity elements, based on information gleaned from surveys and program reviews.


Time-in-grade requirements must be met by the closing date.  This means that you must have served at least 52 weeks at the next grade level (or equivalent) below the grade advertised on this vacancy announcement.

Career Transition Program: This program applies to Federal workers whose positions have been deemed 'surplus' or no longer needed, or an employee has been involuntarily separated from a Federal service position within the competitive service.  For information on how to apply and what documents to submit as a CTAP eligible, go to: http://www.opm.gov/rif/employee_guides/career_transition.asp.

HOW YOU WILL BE EVALUATED:

We use a multi-step process to evaluate and refer applicants: Qualified applicants receive a score of 70 to 100 before veteran’s preference points are applied (if applicable).  You will be rated on your qualifications for this position as evidences by the education, experience, and training you report on relative to this positions that show the degree to which you possess the knowledge, skills, and abilities or competencies listed on this vacancy announcement.  USAID must be able to conduct reference checks as part of its assessment process.  Applicants who do not permit reference checked from previous employers may be disqualified.

Your application must show that you meet all requirements, including the education and/or experience required for this position. You may be found "not qualified" if you do not possess the minimum competencies required for the position. If your application is incomplete, we may rate you as ineligible.

Qualified applicants will be evaluated in the following areas:
    Financial Management
    Admnistration and management
    Interpsersonal Skills
    Oral Communication
    Written Communication
    Decision Making

The following KSAOC's should be demonstrated within your resume:

    Knowledge of administrative laws, policies, regulations, and precedents applicable to administration of one or more public programs.
    Ability to analyze qualitative and quantitative methods for development and management of a major administrative program for the assessment and improvement of program effectiveness or complex management processes and systems.
    Skill to plan, organize, and direct team study work.
    Ability to negotiate with management to accept and implement recommendations where the proposals involve substantial agency resources or requires changes in procedures.

BENEFITS:

Working for USAID offers comprehensive benefits including paid vacation, sick leave, holidays, life and health insurance, and the Federal Employees Retirement System.  You can explore the benefits offered to most Federal employees at http://www.opm.gov/insure/health/.   USAID's headquarters is in downtown Washington, D.C., at the Ronald Reagan Building and International Trade Center on 14th Street and Pennsylvania Avenue, N.W., on the Federal Triangle Metro Blue and Orange Lines.  The office is within walking distance of restaurants, shops, museums, and Washington Monument.  A physical fitness facility and food court are on site.  You will be eligible for telework in accordance with Agency policy.

OTHER INFORMATION:

This announcement may be used to fill additional vacancies within 5 months of the closing date.


These are Testing Designated Positions (TDP’s) under the Agency’s approved Drug Free Work Place Program.  All applicants selected for this position will be subject to random drug testing once they begin working for the Agency.


Moving and relocation expenses are not authorized


EEO Policy:  http://www.usajobs.gov/eeo

Reasonable Accommodation Policy:  http://www.usajobs.gov/raps

Veterans' Information:   http://www.usajobs.gov/vi

Telework:  www.telework.gov

Selective Service Registration: http://www.sss.gov/.

HOW TO APPLY:

The following instructions outline our application process.  You must complete this on-line application process and submit any applicable required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. If applying on-line poses an extreme hardship, you must contact the human resources office no later than two business days prior to the closing date of this vacancy announcement.  An alternative application method will provided upon approval of the hardship notification. After this time, requests to apply via alternative methods will not be granted. 

Please note that all required documents must be received by the closing date, via online or alternative methods, and that we will determine your eligibility and qualifications based solely on the material received by the closing date. 

Step 1 - Review the Job Announcement
Before you apply, we suggest you review the entire job announcement.  Pay close attention to the Major Duties section and the How You Will Be Evaluated section where you will see the areas upon which your application will be evaluated and a link for previewing online questions. 

Step 2 - Create or Upload a resume with USAJOBS (www.usajobs.gov)

-Create or upload a resume in USAJOBS. You may wish to customize your resume to ensure it supports your responses to the online questions and addresses the Knowledge, Skills, and Abilities listed in the How You Will Be Evaluated section of the job announcement.  For resume tips, click here.

-Although you must enter your Social Security Number (SSN) for USAJOBS, we will only see the last four digits for identification purposes.

Step 3 - Apply Online
Click the "Apply Online" button on this announcement and then select the resume you wish to submit with your application. You will be redirected to the Department of the Treasury's CareerConnector website to complete the application process.

Step 4 - Answer the Online Questions and Submit Your Online Application
If this is your first time on Treasury's CareerConnector website, you will be prompted to register by answering questions related to your eligibility for Federal employment. The system will save these responses and take you back to the main screen so that you can answer the job-specific questions. Select "Take me to the assessment" and click on the "Next" button to answer the job-specific questions. You must answer all the questions and click the "Finish" button.

Step 5 - Review and Confirm Your Submission
You will now have the option to upload a document or print fax cover-sheets for documents (see Step 6 for details). Once you click "Done," you will see a summary of your application for your review. You may also print a copy for your records. When you click "Finish" at the bottom of the page, you will then be directed back to USAJOBS where you can confirm that your application has been submitted and track your application status.

Step 6 - Submit Documents
You can submit any applicable required or optional documents (see below) by document upload, fax, or e-mail. Whichever method you choose, please include the job announcement number with your documents. To protect your privacy, we encourage you to remove your SSN from any documents that you submit.

Document Upload: You may upload documents in one of two ways:
1.    Once you finish answering the questions in the job announcement, you will be prompted to upload your document(s) to your application.  You will be given the choice to either upload the document as part of the application process or you can select a document that you've already loaded on USAJOBS.  Or



2.    You can upload a document to an existing application by logging into your USAJOBS account profile.  Click on "My Applications" and search for the vacancy.  Once you've located the vacancy, click on the vacancy and select "Apply Online."  Move through your existing application to the Documents page and select Upload in order to add a document to your application.  Be certain to review your complete application for confirmation that the document uploaded. 
In the Application Review section, you may verify acceptance of your documents in Career Connector if you see them listed on the "Vacancy Documents" screen. Then, click on "Finished" to be returned to USAJOBS.

Fax: Print a fax cover-sheet in Career Connector by following the "Faxing Supporting Documentation" instructions.  The fax number will be provided on the cover-sheet.

If you are having difficulty within the Career Connector system and need technical assistance please email the help desk at careerconnectorhelp@treasury.gov. The help desk is available to assist you during the hours of 8:00 am- 4:30 pm EST.

REQUIRED DOCUMENTS:

    Resume showing relevant experience.
    Most recent copy of your SF-50 (Notification of Personnel Action); your document must reflect grade, step, tenure code “1”, and type of position occupied.
    Most recent performance appraisFollow the link to applyal