Secretary(OA)

Agency:U.S. Agency for International Development

Job Announcement Number:13-0054-DOT
SALARY RANGE:
    $46,745.00 to $60,765.00 / Per Year
OPEN PERIOD:
    Tuesday, December 18, 2012 to Thursday, December 27, 2012
SERIES & GRADE:
    GS-0318-08
POSITION INFORMATION:
    Full-time - Permanent
PROMOTION POTENTIAL:
08
DUTY LOCATIONS:
    1 vacancy - Washington, DC, USView Map
WHO MAY APPLY:
   

Status eligibles - a current or former federal employee of any department or agency in the Executive Branch who is not a temporary, time-limited employee or is reinstatement eligible.  This includes USAID employees on career or career-conditional appointments, individuals eligible for special appointing authorities such as VEOA, ICTAP/CTAP, Schedule A, and individuals on Interchange Agreements with Other Merit Systems.Read more

JOB SUMMARY:

This position is located in the Ronald Reagan Building, 1300 Pennsylvania Avenue N.W., Washington, DC in the Bureau for Democracy Conflict and Humanitarian Assistance, (DCHA), Program, Policy and Management (PPM) office.

USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State.  With headquarters in Washington, D.C., USAID fosters transformational development around the world.  Our work supports economic growth and trade; agriculture and the environment; education and training; democracy and governance; global health; global partnerships and humanitarian assistance.  We operate in four regions of the world:  Sub-Saharan Africa; Asia and the Near East; Latin America and the Caribbean; and Europe and Eurasia.  USAID employees in the Civil Service and Foreign Service, as well as individuals employed through Personal Service Contracts, must adhere to our Counter Trafficking in Persons Code of Conduct.  For information on the effort to counter all forms of human trafficking, including the procurement of commercial sex acts and the use of forced labor, visit http://www.state.gov/g/tip.  For more information about USAID, visit http://www.usaid.gov.

 If you are a Federal employee with status and interested in applying under Competitive procedures, you can apply under vacancy announcement AID-13-0054-DOT.

    KEY REQUIREMENTS

    Resume showing relevant experience
    Must be able to obtain and maintain a SECRET level security clearance
    Most recent copy of your performance appraisal
    Direct Deposit/Electronic Funds Transfer is required
    One year probationary period maybe required
    Most recent copy of your SF-50.

DUTIES:
Incumbent will serve as a Secretary responsible for coordinating all clerical and day-to-day administrative support activities required to accomplish the work of the office; maintaining and controlling the supervisor's calendar, scheduling meetings and appointments without prior approval;coordinating the purchase of equipment and supplies for the organization by ascertaining the needs of subordinate offices and consolidating their requests into a single request for the organization as a whole;acquiring equipment and services through standard procedures for procuring, authorizing, controlling, and justifying the purchases;systematically evaluating and improving office operations for an extensive organization with varying functions performed in subordinate offices and using formal procedures to track the coordination of work performed inside and outside of DCHA.

QUALIFICATIONS REQUIRED:

In order to qualify at the GS-8 level you must meet 1-year of specialized experience equivalent to the GS-7.  Examples of qualifying specialized experience include:experience involving the day-to-day administrative support activities required to accomplish the work of the office;maintaining the supervisor's calendar, scheduling meetings and appointments;purchasing office equipment and supplies and using formal procedures to track the coordination of work.

Applicants must be able to type at least 40 words per minute, making three or fewer errors per minute.

Time-in-grade requirements must be met by the closing date.  This means that you must have served at least 52 weeks at the next grade level (or equivalent) below the grade advertised on this vacancy announcement.

This requirement does not apply when applying under the Veterans Employment Opportunity Act (VEOA) competitive appointing authority.  This allows veterans that meet the criteria below to apply to announcements open to Federal employees only.

To be eligible for a VEOA appointment, your latest discharge must be issued under honorable conditions (this means an honorable or general discharge), AND you must be either:

    a preference eligible (defined in title 5 U.S.C. 2108(3)), OR
    a veteran who substantially completed 3 or more years of active service.

Points are not adjudicated and preference is not applied under this type of announcement.



Interagency Career Transition Program/Career Transition Program: This program applies to Federal workers whose positions have been deemed 'surplus' or no longer needed, or an employee has been involuntarily separated from a Federal service position within the competitive service.  For information on how to apply and what documents to submit as a ICTAP or CTAP eligible,click

Interchange Agreement with Other Merit Systems:  An agency may noncompetitively appoint an employee covered by an interchange agreement to a career or career-conditional appointment subject to the conditions listed below.  For more information to determine if you meet this criteria,please visit
HOW YOU WILL BE EVALUATED:

We use a multi-step process to evaluate and refer applicants: Qualified applicants receive a score of 70 to 100 before veteran’s preference points are applied (if applicable).  You will be rated on your qualifications for this position as evidences by the education, experience, and training you report on relative to this positions that show the degree to which you possess the knowledge, skills, and abilities or competencies listed on this vacancy announcement. 



In order for your application to be considered, you must meet the following knowledge, skills, abilities, and other characteristics (KSAOC's) by the closing date of this announcement: 

    Skill in using office management practices and administrative support as it relates to office correspondence, travel, ordering supplies and equipment.
    Knowledge of the Bureau for Democracy, Conflict and Humanitarian Assistance (DCHA).
    Ability to communicate in writing.
    Ability to communicate effectively other than in writing.

Please be advised that a narrative is not required, but the KSAOC's must be displayed within your resume.



You will also be evaluated on the following Competencies: Please be advised that a narrative to the Competencies is not required, but the Competencies must be displayed within your resume.

    Clerical
    Writing
    Customer Service
    Attention to Detail
    Oral Communication

BENEFITS:

Working for USAID offers  comprehensive benefits including paid vacation, sick leave, holidays, life and health insurance, and the Federal Employees Retirement System.  You can explore the benefits offered to most Federal employees at http://www.usajobs.gov/EI/benefits.asp#icc.  USAID's headquarters is in downtown Washington, D.C., at the Ronald Reagan Building and International Trade Center on 14th Street and Pennsylvania Avenue, N.W., on the Federal Triangle Metro Blue and Orange Lines.  The office is within walking distance of restaurants, shops, museums, and Washington Monument.  A physical fitness facility and food court are on site.  You will be eligible for telework in accordance with Agency policy.

OTHER INFORMATION:

This announcement may be used to fill additional vacancies within 5 months of the closing date.


TESTING DESIGNATED POSITIONS (TDPs) - This is a TDP under the Agency’s approved Drug-Free Work Place Program. All applicants selected for this position will be subject to random drug testing once they begin working for the Agency.

RELOCATION EXPENSES - are not authorized.

VETERAN'S PREFERENCE -  If you are a veteran claiming 5-point veterans' preference, you must submit a copy of your DD-214 (Member Copy 4) or an official statement (including Character of Service) from your command if currently on active duty. If you are claiming 10-point veterans' preference, in addition to the DD-214, you must also submit a Standard Form 15 (Application for 10-Point Veteran Preference) and the required supporting documents listed on that form.

SELECTIVE SERVICE. As a condition of employment, all male applicants born after December 31, 1959, must have registered for the selective service. If selected for this position, the applicant must sign a statement certifying his registration, or the applicant must demonstrate exempt status under the Selective Service Law. For more information click on the link: http://www.sss.gov/

DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.

ICTAP/CTAP: These hiring mechanisms apply to Federal workers whose positions have been deemed 'surplus' or no longer needed, or an employee has been involuntarily separated from a Federal service position within the competitive service.  For information on how to apply and what documents to submit as a ICTAP or CTAP eligible, go to: http://www.opm.gov/rif/employee_guides/career_transition.asp.  ICTAP/CTAP candidates must be rated well-qualified for the position to receive consideration for special priority.

SECURITY INVESTIGATION: Entrance on duty is contingent upon completion of a pre-employment background investigation. Eligible applicants will be asked to submit forms required for a security clearance and suitability determination for appointment to the Foreign Service. The clearance process considers such factors as: registration for the Selective Service; failure to repay a US government-guaranteed student loan; past problems with credit or bankruptcy; failure to meet tax obligations; unsatisfactory employment records; violations of the law; drug or alcohol abuse; a criminal record; extensive travel; education; residence and/or employment overseas; dual citizenship; foreign contacts; immediate family or relatives who are not citizens of the United States and/or a foreign born spouse; or less than honorable discharge from the armed forces. Investigations, which usually take several months, include current and previous contacts, supervisors, and coworkers. These investigations are conducted by USAID in cooperation with other federal, state, and local agencies.

For more information please click on the following links:

EEO Policy Statement

Reasonable Accommodation

Telework

People with Disabilities

HOW TO APPLY:

Applications for this position are being processed through this on-line applicant assessment system that has been specifically configured for US Agency for International Development applicants. To begin the application process, please click on the "Apply Online" button to the right. All applicants will be considered without regard to race, color, religion, national origin, marital status, political affiliation, age, sex, sexual orientation, physical disabilities, membership in an employee organization, or any other non-merit factors. USAID provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us if you require this for any part of the application and hiring process. The following instructions outline our application process. You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. We are available to assist you during business hours (normally 8:00 a.m. - 4:30 p.m., Monday - Friday). If applying online poses a hardship, please contact us by noon ET on the announcement's closing date.

Step 1 - Create or Upload a resume with USAJOBS (www.usajobs.gov) - We suggest you go to the end of the Qualifications & Evaluation section of the job announcement to preview the online questions that you will answer in Step 3. You may need to customize your resume to ensure that it supports your responses to these questions. - You may create a resume in USAJOBS or upload one of your own choosing. Although you must enter your Social Security Number (SSN) for USAJOBS, we will only see the last four digits for identification purposes.

Step 2 - Apply Online Click the "Apply Online" link of this announcement and then select the resume you wish to submit with your application. You will be redirected to the USAID's CareerConnector website to complete the application process.

Step 3 - Answer the Online Questions and Submit Your Online Application If this is your first time on USAID's CareerConnector website, you will be prompted to register by answering questions related to your eligibility for Federal employment. The system will save these responses and take you back to the main screen so that you can answer the job-specific questions. Select "Take me to the assessment" and click on the "Continue" button to answer the job-specific questions. You must answer all the questions and click the "Finished" button.

Step 4 - Review and Confirm Your Submission You will now have the option to upload a document or print fax cover-sheets for your required documents (see step 5 for details). Once you click "Done," you will see a summary of your application for your review. You may also print a copy for your records. When you click "Finished" at the bottom of the page, you will then be directed back to USAJOBS where you can confirm that your application has been submitted and track your application status.

Step 5 - Submit Required Documents You can submit any required documents (discussed below) by document upload or fax. Whichever method you choose, please include the job announcement number with your documents. To protect your privacy, we encourage you to remove your SSN from any documents that you submit. Document Upload: You may upload supporting documents in one of two ways: 1. Once you finish answering the questions in the job announcement, you will be prompted to upload your document(s) to your application. You will be given the choice to either upload the document as part of the application process or you can select a document that you've already loaded on USAJOBS. Or 2. You can upload a document to an existing application by logging into your USAJOBS account profile. Click on "My Applications" and search for the vacancy. Once you have located the vacancy, click on the vacancy and select "Apply Online." Move through your existing application to the Documents page and select Upload in order to add a document to your application. Be certain to review your complete application for confirmation that the document uploaded. In the Application Review section, you may verify acceptance of your documents in CareerConnector if you see them listed on the "Vacancy Documents" screen.  Then, click on "Finished" to be returned to USAJOBS. Fax: Create a fax cover-sheet in CareerConnector by following the "Faxing Supporting Documentation" instructions.  The fax number will be on the cover sheet.

REQUIRED DOCUMENTS:

    Resume showing relevant experience.
    Most recent copy of your SF-50 (Notification of Personnel Action); your document must reflect grade, step, tenure code “1”, and type of position occupied.
    Most recent performance appraisal

If you do not submit ALL of these document, you will not receive further consideration.Follow the link to apply