Finance Associate (AP AR), Myanmar

post:Finance Associate (AP AR), Myanmar

Finance Associate (AP AR), Myanmar

United Nations Office for Project Services (UNOPS)
3rd Floor, Inya Lake Hotel
37 Kaba Aye Pagoda Road,
Kamaryut Township, Yangon
Tel: (95-1) 657281 - 17


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Vacancy Details DISCLAIMER: The screening of your application will be conducted based on the information in your profile. Before applying, we strongly suggest that you review your profile to ensure completeness, especially the education and experience sections. Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Details

Vacancy codeVA/2013/B5506/2318 Position titleFinance Associate (AR/AP/Payroll Unit) LevelICS-6 Department/officeAEMO, Myanmar Duty stationYangon, Myanmar Contract typeLocal ICA Support Contract levelLICA-4 Duration1 year (possible extension) Application period10-May-2013 to 16-May-2013 Print United Nations Core Values: Integrity, Professionalism, Respect for Diversity Apply Now

Background Information - UNOPS "UNOPS plays a critical role in providing management services for our life-saving, peacebuilding, humanitarian and development operations." -Ban Ki-moon, United Nations Secretary-General

UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need.

Working in some of the world's most challenging environments, our vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness. UNOPS provides services in sustainable infrastructure, sustainable procurement and sustainable project management, with projects ranging from building schools, roads, bridges and hospitals to procuring goods and services and training local personnel. By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground. We employ more than 6,000 personnel annually and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of regional and country offices, we oversee activities in more than 80 countries. UNOPS is committed to achieving a truly diverse workforce.

Background Information - Myanmar Myanmar The UNOPS Myanmar office develops, supports and oversees UNOPS portfolio of projects in Myanmar which focus on post-disaster recovery, health programmes and food security.

Background Information - Job-specific The MyanmarOperations Centre (MMOC) has been established to support, develop and oversee UNOPS' portfolio of programmes and projects in Myanmar and to ensure that synergies between programmes and projects are effectively developed. The MMOCplays a critical role in ensuring quality services to UNOPS partners that meet stringent requirements of speed, efficiency and cost effectiveness. It is also responsible for liaison with Government counterparts, Donors, and UN Agencies.

The MMOC portfolio currently comprises several programmes and projects, including fund managementof the multi-donor Three Millennium Development Goals Fund and the Livelihoods and Food Security Trust Fund. In addition, UNOPS is the Principal Recipient of the Global Fund to Fight AIDS, Tuberculosis and Malaria grants to Myanmar.

Functional Responsibilities Under the direct supervision of the Finance Officer, the Finance Associate will be responsible for performing the following duties:

    Ensure that vouchers processed are matched and completed, transactions are correctly recorded and posted in ATLAS; payrolls vouchers are duly prepared; monthly payments, payments to implementing partners, payment for procurement of goods and services, pre-payments, operational advance disbursements and settlements, payments for travel advances and travel expenses claims are duly processed.
    Act as one of the transaction verifying officers and ensure that all disbursement transactions are supported with complete documents as mentioned in respective Standard Operating Procedures and in compliance with donor/ client's requirements, UNOPS corporate policies and directives and administrative instructions.
    Timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
    Timely response to HQ requests to resolve financial data issues. Timely recording in AR page and apply the funds received promptly for the correct project.
    Proper control of the supporting documents for payments; preparation of all types of vouchers; Pay Cycle request and payments execution.
    Support implementation of International Public Sector Accounting Standard (IPSAS). Monitor the finance dashboard and ensure that it is green.

Assist Finance Officer in satisfactory and timely completion of internal/external audits/ verifications and compliance reviews for MMOC.

Contribute to UNOPS year-end closure/ quarterly closure to comply with all year-end closure guidelines.

Monitor proper filing system/ archiving of monthly payment vouchers and payment vouchers register.

Act as an officer in charge of Accounts Payable unit during the absence of Finance Officer. Assist in providing guidance and advice on payment related process and internal control matters to project staff.

Perform any other job-related duties as assigned by Finance Officer.

Education/Experience/Language requirements

    Bachelor Degree with minimum 2 years of progressively responsible finance experience with a national or international organization in providing financial management services, etc.
    Diploma or certification in finance-related subjects or business administration essential. Strong knowledge of general accounting principles and best practices required. Prior experience with international organizations in financial management will be preferred.
    Good knowledge of international and/or UN/UNOPS financial regulations and rules and accounting practices.
    Previous successful involvement in a similar position with the UN system would be an asset.
    Previous working experience with People soft Financials (ATLAS) would be an asset. Fluency in written and oral English and Myanmar language is required.

Competencies

Professionalism–Ability to conduct independent research and analysis, identify issues, and recommend solutions; proven analytical skills. Familiarity with UN and UNOPS Financial rules, regulations and policies. Ability to work systematically, accurately and under pressure. Planning and organizing - Ability to establish priorities and to plan, coordinate and monitor own work plan and those under his/her supervision. Result-oriented - Ability to focus on the result for the clients and respond positively to feedback Client orientation - Ability to identify clients' needs and appropriate solutions; ability to establish and maintain productive partnerships with clients. Communication - Proven ability to write in a clear and concise manner and to communicate effectively orally. Team work - Strong interpersonal skills and; ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Analyzing Skills– Ability to make rational judgments for the available information and analysis and probe for further information or greater understanding of a problem and present with alternative options. Good organizational skills Self- reliant: Ability to act independently with a minimum of supervision. Specific assignments may be reviewed while in progress; however the majority is reviewed on completion. Routine duties are performed independently. Technological awareness - Excellent computer skills and ability to use software tools to present data clearly and concisely; Good working knowledge of MS Office applications including proficiency in Excel; Ability to work with accounting software;

Contract type, level and duration Contract type: Local Individual Contractor Agreement (LICA) Contract level: LICA-4

Contract duration: 1 year (possible extension subject to satisfactory performance and fund availability) "This is a local position and is open to all nationals of the duty station or individuals with valid work permit". For more details about the ICA contractual modality, please follow this link: http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/IndividualContractor-Agreements-ICAs.aspx

Additional Considerations

    Please note that the closing date is midnight Copenhagen time (CET) Applications received after the closing date will not be considered. Only those candidates that are short-listed for interviews will be notified. Qualified female candidates are strongly encouraged to apply. For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
    The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS. It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks. Apply Now
http://unjobs.org/vacancies/1368487076846
Closing Date: Thursday, 16 May 2013