Organization:UNOPS
Bamyan, Afghanistan
UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need. Working in some of the world’s most challenging environments, UNOPS vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness. By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground. UNOPS employs more than 6000 personnel and on behalf of its partners creates thousands more work opportunities in local communities. With its headquarters in Copenhagen, Denmark, a network of five regional offices and a further 20 operations and project centres, UNOPS oversees activities in more than 80 countries. UNOPS is committed to achieving a truly diverse workforce.
Background Information - Afghanistan
Afghanistan
With more than 10 years of experience in the country, the UNOPS Afghanistan office supports national reconstruction and development efforts by providing projects with goods and services - from stand-alone, one-off solutions to long-term management and capacity development support. Based in Kabul, UNOPS in Afghanistan has sub-offices in every region of the country. The team implements projects in support of the Afghanistan National Development Strategy, in a wide range of sectors including infrastructure, education, environment and agriculture, and governance and rule of law.
Functional Responsibilities
- Under the supervision of the Project Manager, Cost Recovery, the Administrative Associate shall perform the following duties and responsibilities:
- Ensures that all issues, concerns, queries that are raised by BMAC clients (internal and external) are addressed in conjunction with the supervisor.
- Keeps an up to date foot print of all the BMAC clients. Ensures that’s a change in the foot print, is reflected on the lease agreement.
- Organizes and carries out routine maintenance works and evaluates the work and performance of appointed contractors, if any, on the Bayman Multi-Agency Compound (BMAC), ensuring that quality of work is carried out as per agreed standards.
- Liaise with and provide first point of contact for contractors/sub-contractors and respective agency focal points on contracts and facilities management to ensure queries and issues are routed to the supervisor.
- Assist supervisor in providing facilities and property management oversight of the BMAC including site requirements related to civil, electrical and mechanical works and maintenance.
- Prepares a quarterly procurement plan for the maintenance of BMAC.
- Ensures that goods and services required for the smooth for the smooth running of BMAC are readily available.
- Prepare and regularly update list of materials, assets and equipment, and corresponding requisition for acquiring goods/services through AGOC Procurement unit for the maintenance of BMAC in accordance with UNOPS regulations and rules.
Competencies
- Willingness to undertake regular field visits in difficult conditions.
- Demonstrate professionalism, integrity, transparency, openness and respect of colleagues in the workplace.
- Excellent working knowledge of English, both written and verbal. Fluent, both written and verbally, in Dari/Pashto.
- Excellent interpersonal skills.
- Good working knowledge of MS Office applications (Word, Excel), email and able to easily navigate internet.
- Knowledge of UN rules and regulations would be a distinct advantage.
- Be able to uphold and respect procurement ethics and to carry out tasks with integrity.
- Is a team player who demonstrates patience, flexibility and honest.
- Be willing and able to meet tight deadlines and work long hours when required.
- Is a self-starter, who is able to plan and manage their own work, takes initiative and strives to meet deadlines.
- Be able to work in a multi-cultural environment.
Education/Experience/Language requirements
Education (Level and area of required and/or preferred education)
Minimum Secondary Diploma is required. University degree in Business Administration or relevant field is preferred.
Work Experience
Minimum 5 years of professional experience in administration field is required.
Proven experience in administration, finance, logistics and Inventory management is required, preferably with the UN or an international organization.
Language:
Excellent working knowledge of English, both written and verbal, Fluent.
Contract type, level and durationContract type: Local Individual Contractor Agreement (LICA) Contract level: Local ICA Support - LICA-4 Contract duration: 12 months with possibility of extension This is a local position and only Afghan nationals may apply For more details about the ICA contractual modality, please follow this link: http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx
Additional Considerations
- Please note that the closing date is midnight Copenhagen time (CET)
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
- It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.”
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