Position Title: CONSULTANT SERVICES FOR INITIAL IMPLEMENTATION OF RESULTS-BASED MANAGEMENT
APPLICATION IN SELECTED MINISTRIES AND DISTRICT COUNCILS
Location : Lilongwe, MALAWI
Application Deadline : 20-Mar-14
Additional Category :Management
Type of Contract : Individual Contract
Post Level : National Consultant
Languages Required : English
Starting Date : (date when the selected candidate is expected to start) 20-Apr-2014
Duration of Initial Contract : 50 Working days
Background Information:
The Government of Malawi, with support from the United Nations System is
implementing the Development Effectiveness and Accountability Programme (DEAP)
whose interventions include institutionalizing Results Based Management (RBM)
in the public sector. RBM is a management strategy by which all actors,
contributing directly or indirectly to achieving a set of results, ensure that
their processes, products and services contribute to the achievement of desired
results (outputs, outcomes and higher level goals or impact). The actors in
turn use the information and evidence on actual results to inform
decision-making on the design, resourcing and delivery of programmes and
activities as well as for accountability and reporting. (UNDG, RBM Handbook).
A great deal of effort has been made in introducing RBM concepts and
principles. Over 90 officials from line ministries and district councils have
participated in RBM training. A Manual for RBM has been developed and is used
in institutions as a point of reference for the main RBM concepts. There is a
good understanding of the benefits of the RBM approach and its attributes.
While more training is required to attain a critical mass in appreciation of
RBM in the public sector, it is felt that a systematic approach should be
followed to allow practical roll-out to institutions. Against this background the Ministry of
Economic Planning and Development (MEPD) has set up a core team for RBM. With
support from DEAP the core team will be involved in Government’s efforts to facilitate
the application of RBM practice in selected line ministries and departments and
district councils.
Duties and Responsibilities
The overall objectives of the assignment are to ) assist in rolling-out RBM
practice and pilot implementation in selected ministries and districts and (b)
assess training needs of Implementing Partner staff in the six pilot Ministries
and District Councils and (c) compile RBM case studies that can be used for
illustration purposes during RBM training.
The consultant will work very closely with the DEAP Project Coordinator
based in MEDP and the RBM core group established by MEPD whose membership
includes staff from MEPD, OPC and Ministry of Local Government and Rural
Development. He/she will report to the Secretary for Economic Planning and
Development through the Director of M&E.
The consultant’s duties and tasks will include the following:
·
Support the core team for RBM
established by MEPD to roll out RBM to three line ministries and three
districts including finalization of the roll out action plans, stakeholder
engagement plans in selected district councils and ministries and coordination
of related working sessions and staff trainings;
·
Liaise with the appropriate
government institutions to ensure that complementary support and services
including programme based budgeting to the RBM roll out process is provided in
a timely manner;
·
Undertake RBM training need
assessment of staff in the six pilot institutions;
·
Develop six case studies (one for
each of the six pilot institution) based on staff experiences and RBM practice
in the 6 pilot institutions. The practical case studies shall be developed in
such a way that they can be used for up-dating the existing RBM training manual
and for the on-going RBM regular training by the UN;
·
Prepare a handbook for
introducing and implementing RBM in district councils and government
ministries; and
·
Prepare a report on the lessons
learnt and proposals for application of RBM in the public sector.
Deliverables
·
An inception report within seven
days after contract signing, proposing a detailed work plan for the assignment;
·
A handbook on RBM district and
ministerial roll out;
·
Training Needs Assessment Report
on RBM in the 6 pilot institutions;
·
Six RBM practical Case Studies
developed and to be used for up-dating the already existing RBM training manual
and on-going training by the UN;
·
A final report consolidating all
of the above with the outcomes of the pilot trainings conducted, the lessons
learned and a plan for future further enhancement of the capacity building for
RBM.
Implementation arrangements
The consultant is expected to be fully self-sufficient in terms of office
equipment and supplies, communication, transport and accommodation. The
consultant will work closely with the core team for RBM coordinated by MEPD,
the DEAP programme coordinator, the DEAP advisor and will collaborate with the
consultant for PBB in MoF.
The consultant will report to the Director of M&E in MEPD. The RBM core
team will serve as a reference group for the consultant and the DEAP Programme
Management and Coordination Committee will provide further guidance for the
successful completion of the assignment. The consultant should provide regular
feedback on the progress of the assignment and should ensure strict adherence
to timely delivery of all reports and expected deliverables.
Timeframe
The assignment is for a maximum of 50 full-time working days over a period
of 6 months from the date the contract is signed. The assignment is expected to
be carried out between March 2014 and September 2014.
Methodology
The Individual Contractor (IC) will determine the most appropriate
methodology.
Report Requirements
Before each payment, the IC will
produce a progress report on his/her work
Before the final payment, the IC
will produce a final report compiling all his/her deliverables
Documents to be included:
Technical Proposal:
Explaining why they are the most suitable for the work; Provide a brief
methodology on how they will approach and conduct the work;
Financial Proposal;
Personal CV (P11 Form) including
past experience in similar projects and at least 3 references.
Proposals must include all three documents. Proposals not meeting this
requirement will be rejected.
Financial Proposal
Contracts based on daily fee
The financial proposal will specify the daily fee, travel expenses and per
diems quoted in separate line items, and payments are made to the Individual
Contractor based on the number of days worked.
Travel
All envisaged travel costs must be included in the financial proposal. This
includes all travel to join duty station in Lilongwe, repatriation travel.
Evaluation
Individual consultants will be evaluated based on the following
methodologies:
Cumulative analysis
When using this weighted scoring method, the award of the contract should
be made to the individual consultant whose offer has been evaluated and
determined as:
Responsive, compliant, acceptable; and
Having received the highest score
out of a pre-determined set of weighted technical and financial criteria
specific to the solicitation.
Technical Criteria weight; 70
Financial Criteria weight; 30.
Competencies
·
The specialist is expected to have core competencies allowing him/her to
support the PM:
·
Promoting Ethics and
Integrity/Creating Organizational Precedents;
·
Building support and political
acumen;
·
Building staff competence,
creating an environment of creativity and innovation;
·
Building and promoting effective
teams;
·
Creating and promoting enabling
environment for open communication;
·
Creating an emotionally
intelligent organization;
·
Leveraging conflict in the
interests of UNDP & setting standards;
·
Sharing knowledge across the
organization and building a culture of knowledge sharing and learning;
·
Fair and transparent decision
making;
·
Calculated risk-taking.
Additionally, he or she is expected to have functional competencies
allowing him or her to support the PM:
·
Contributing to positive outcomes
for the client in a client based approach that:
·
Anticipates client needs;
·
Works towards creating an
enabling environment for a smooth relationship between the clients and service
provider;
·
Demonstrates understanding of
client’s perspective;
·
Keeps the client informed of
problems or delays in the provision of services;
·
Uses discretion and flexibility
in interpreting rules in order to meet client needs and achieve organizational
goals more effectively;
·
Solicits feedback on service
provision and quality.
·
Ability to work cooperatively and
constructively with counterparts;
·
Strong interpersonal and written
and oral communication skills;
·
Ability to work well in
multi-disciplinary teams.
Required Skills and Experience
Education:
At least a Master’s degree in
Economics, Development Studies, Public Administration, Political Science, Law
or any other related social science discipline.
Experience:
·
At least seven years experience
in planning, monitoring, policy coordination in Government;
·
Demonstrated knowledge and
experience in RBM;
·
Previous experience in delivery
of training and training of trainers.
Language
Excellent drafting and
communications skills in English.
How to Apply:
If you are qualified and interested in discussing this engagement in more
detail,
please submit your resume in confidence to the website on the link below:
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