Position Title: Secretary
Vacancy Notice No: WPRO/14/FT104
Grade: G4
Contract type: Fixed-Term Appointment
Duration of contract: Two Years
Application Deadline: 21 March 2014
Duty Station: Manila, Philippines
Organization unit: WP/DHP Director, Building
Healthy Communities & Populations (WP/DHP) /
WP/MHI Mental Health and
Injury Prevention (WP/MHI)
OBJECTIVES OF THE PROGRAMME
:
To provide secretarial and
clerical support to the Mental Health Unit (MHI).
Description of duties:
Under the supervision of the
Regional Adviser in Mental Health, the incumbent performs the following
functions:
1. Screens and routes
incoming mail, documents and reports to the supervisor with full background
information; ensures its distribution and follows up on deadlines.
2. Takes/transcribes
non-technical correspondence, reports, etc. from dictation, tapes and
manuscripts, using word-processing equipment, ensuring grammatical accuracy,
conformity with procedural accuracy and format; types reports, studies,
including statistical tables, etc. from manuscripts using a word processing
equipment.
3. Drafts correspondence on
routine matters on own initiative or from brief instructions; takes notes at
meetings as basis for minutes and assists in providing interpretation as and
when required.
4. Arranges appointments for
supervisor, receives visitors; places and screens telephone calls, responds to
routine requests for information, and prepares briefing folders for
supervisor's duty travels.
5. Maintains general and
project files.
6. Assists in searching,
compiling and maintaining information relevant to the programme. Maintains
appropriate follow-up system on status of programme implementation.
7. Provides support in the
arrangements for meetings, workshops and training courses, including
preparation of related folders.
8. Provides secretarial and
clerical support to visiting staff and consultants as and when required.
9. Occasionally replaces
secretarial staff within the division during their absence, as coordinated by
the Administrative Assistant.
10. Performs other related
duties as and may be required.
REQUIRED QUALIFICATIONS
Education:
Equivalent to graduation
from secondary school with thorough training in secretarial and clerical
duties.
Skills:
Thorough knowledge of office
procedures. Typing and stenographic skills at required speed. Ability to
discern routine from non-routine. Ability to draft correspondence, summary of
meetings and notes for the record. Good computer skills and ability to adapt to
various software applications. Ability to work harmoniously as a member of a
team, adapt to diverse education and cultural backgrounds and maintain high
standards of personal conduct.
Experience:
Three years' experience in
secretarial/clerical posts, preferably, including experience in WHO or in
another international organization.
Languages:
Excellent knowledge of
spoken and written English.
Additional Information:
Post is subject to local
recruitment and will be filled by persons recruited in the local commuting area
of the office. Only candidates under serious consideration will be contacted.
Annual salary: (Net of tax)
PhP 426 681 at single rate
How to Apply:
If you are qualified and
interested in discussing this engagement in more detail,
please submit your resume in
confidence to the website on the link below:
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