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Post:Consultant, Translation of Child Protection Rapid Assessment Guide into Arabic or Spanish

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Terms of Reference

Consultant, Translation of Child Protection Rapid Assessment Guide into Arabic or Spanish

Background: The Humanitarian Reform process seeks to improve the effectiveness of humanitarian response by ensuring greater predictability, accountability and partnership in order to reach more beneficiaries, with more comprehensive, need-based relief in a more effective and timely manner. Clusters were created in eleven sectors as well as in cross cutting areas of the humanitarian response in order to facilitate this process.

UNICEF is the Lead Agency for the Inter-Agency Standing Committee (IASC) Global Child Protection sub-Cluster (Commonly known as the child protection working group). The Child Protection Working Group (CPWG) is the global level forum for coordination on child protection in humanitarian settings. The group brings together NGOs, UN agencies, academics and others under the shared objective of ensuring more predictable, accountable and effective child protection responses in emergencies. In the humanitarian system, the CPWG constitutes an “area of responsibility” within the Global Protection Cluster.

As one of the activities mandated by its 2010-2012 workplan, the CPWG embarked on developing a Child Protection Rapid Assessment (CPRA) Toolkit. The pilot version of this tool was finalized during the first quarter of 2011 and has been tested and used in multiple contexts since. According to the CPWG, A Child Protection Rapid Assessment is an inter-agency, cluster-specific rapid assessment, designed and conducted by CPWG members in the aftermath of a rapid-onset emergency. It is meant to provide a snapshot of urgent child protection related needs among the affected population within the immediate post-emergency context, as well as act as a stepping-stone for a more comprehensive process of assessing the impacts of the emergency.

Through the CPRA, we strive to determine:  SCALE of needs and protection risks;  PRIORITIES for required response – geographic and programmatic areas of priority, from which funding priorities can be agreed;  HOW such response should be configured – including what existing capacities the response can build on;

Throughout more than a year that the CPRA tool has been in use, the CPWG has tried to centralize the lessons learned from the field. The learning process culminated in a meeting in May 2012 whereby the child protection assessment taskforce reviewed the lessons learned and proposed final rounds of revisions to the tool. The taskforce lead took on the responsibility to revise the tool based on the recommendations of the taskforce have the copy editing done, and what remains now is for translation to occur in key languages prior to publishing. The CPRA toolkit is comprised of three components: a guide to CPRA, sample tools and data management tool. The first two components are predominately text, while the latter is an excel tool with minor amount of text in it.

Purpose: The CPWG is seeking a consultant to translate the CPRA toolkit into one of the following languages: Spanish or Arabic. The translations should strive towards simplicity, appropriateness and clarity of language and the final translations should not deviate from the existing layout and formatting of the CPRA toolkit.

Scope of Work: The consultant will carry out the following tasks within approximately 23 working days (1 – 31 May 2013):

Task 1: Review the copyedited, English version of the CPRA Toolkit, which is comprised of the Guide, Sample Tools and Data Management tool, to ensure familiarity with the logical flow, linkages and overall content of the toolkit.

Task 2: Translate the copyedited, English version of the CPRA Toolkit, including the three components, into Spanish or Arabic. The CP RA guide is approximately 11,200 words and consists mainly of text whereas the Sample tools part of the toolkit is approximately 20,000 words long. The third component of the CPRA toolkit to be translated is the Data management tool which contains between 3000-5000 words in one short page of text along with 2 spreadsheets of tables and 1 spreadsheet with graphs. All elements of the CPRA toolkit need to be translated.

Task 3: Upon completion of the translation, the consultant will proofread and review the translated CPRA toolkit, ensuring: - translation of key terminology is accurate and appropriate, and that key terms are consistently used throughout; - a glossary of key words or expressions for which there is no straight-forward translation has been put together, including suggested translations, which can be discussed with the contractor.

Note: payment will follow the satisfactory completion of all tasks.

Expected deliverables: The expected result is a translated and proofread version of the three components of the CPRA toolkit into Spanish or Arabic. The translated version should reflect clarity, accuracy, appropriateness of language as well as consistency in the use of terminology. Standard child protection documents and publications in Spanish and Arabic, such as the Action for the Rights of the Child (ARC) and UNICEF’s Core Commitment for Children in Humanitarian Action (CCCs) should be used as a reference for best translation of technical terms. Final and proofread result should be delivered in softcopy in Microsoft Word format.

Implementation Plan and Time Frame The consultant will be home based. The time frame is approximately 23 working days (1 – 31 May 2013) for translation into either Arabic or Spanish.

Key competences, technical background, and experience required:

Education Master’s degree or equivalent in relevant fields such as: Literature, social work, creative writing, arts, journalism, communications, etc.

Professional experience

• 5 years of demonstrable experience translating similar technical documents

• Demonstrable experience in editing of documents;

• Experience with assessments, research and monitoring and evaluation systems is a plus; • Good track-record of working under tight schedule;

• Experience with translating UN or NGO publications is an asset.

Coordination and Communication Skills

• Good communication and interpersonal skills;

• Able to provide leadership and guidance when necessary;

• Proven ability and capacity to deliver translations to meet tight deadlines.

Technical Skills

• Mastery of written Spanish / Arabic;

• Familiarity with the humanitarian context;

• Good understanding of the cluster approach to humanitarian response;

• Knowledge of Child protection-related technical guidelines and standards.

General Conditions of Contracts for the Services of Consultants / Individual Contractors

Legal Status The individual engaged by UNICEF under this contract as a consultant or individual contractors (the “Contractor”) is engaged in a personal capacity and not as representatives of a Government or of any other entity external to the United Nations. The Contractor is neither a "staff member" under the Staff Regulations of the United Nations and UNICEF policies and procedures nor an "official" for the purpose of the Convention on the Privileges and Immunities of the United Nations, 1946. The Contractor may, however, be afforded the status of "Experts on Mission" in the sense of Section 22 of Article VI of the Convention and the Contractor is required by UNICEF to travel in order to fulfill the requirements of this contract, the Contractor may be issued a United Nations Certificate in accordance with Section 26 of Article VII of the Convention.

Obligations The Contractor shall complete the assignment set out in the Terms of Reference for this contract with due diligence, efficiency and economy, in accordance with generally accepted professional techniques and practices.

The Contractor must respect the impartiality and independence of UNICEF and the United Nations and in connection with this contract must neither seek nor accept instructions from anyone other than UNICEF. During the term of this contract the Contractor must refrain from any conduct that would adversely reflect on UNICEF or the United Nations and must not engage in any activity that is incompatible with the administrative instructions and policies and procedures of UNICEF. The Contractor must exercise the utmost discretion in all matters relating to this contract.

In particular, but without limiting the foregoing, the Contractor (a) will conduct him- or herself in a manner consistent with the Standards of Conduct in the International Civil Service; and (b) will comply with the administrative instructions and policies and procedures of UNICE relating to fraud and corruption; information disclosure; use of electronic communication assets; harassment, sexual harassment and abuse of authority; and the requirements set forth in the Secretary General's Bulletin on Special Measures for Protection from Sexual Exploitation and Sexual Abuse.

Unless otherwise authorized by the appropriate official in the office concerned, the Contractor must not communicate at any time to the media or to any institution, person, Government or other entity external to UNICEF any information that has not been made public and which has become known to the Contractor by reason of his or her association with UNICEF or the United Nations. The Contractor may not use such information without the written authorization of UNICEF, and shall under no circumstances use such information for his or her private advantage or that of others. These obligations do not lapse upon termination of this contact.

Title rights

UNICEF shall be entitled to all property rights, including but not limited to patents, copyrights and trademarks, with regard to material created by the Contractor which bears a direct relation to, or is made in order to perform, this contract. At the request of UNICEF, the Contractor shall assist in securing such property rights and transferring them to UNICEF in compliance with the requirements of the law governing such rights.

Travel

If UNICEF determines that the Contractor needs to travel in order to perform this contract, that travel shall be specified in the contract and the Contractor’s travel costs shall be set out in the contract, on the following basis: (a) UNICEF will pay for travel in economy class via the most direct and economical route; provided however that in exceptional circumstances, such as for medical reasons, travel in business class may be approved by UNICEF on a case-by-case basis.

(b) UNICEF will reimburse the Contractor for out-of-pocket expenses associated with such travel by paying an amount equivalent to the daily subsistence allowance that would be paid to staff members undertaking similar travel for official purposes.

Statement of good health Before commencing work, the Contractor must deliver to UNICEF a certified self-statement of good health and to take full responsibility for the accuracy of that statement. In addition, the Contractor must include in this statement of good health (a) confirmation that he or she has been informed regarding inoculations required for him or her to receive, at his or her own cost and from his or her own medical practitioner or other party, for travel to the country or countries to which travel is authorized; and (b) a statement he or she is covered by medical/health insurance and that, if required to travel beyond commuting distance from his or her usual place or residence to UNICEF (other than to duty station(s) with hardship ratings “H” and “A”, a list of which has been provided to the Contractor) the Contractor’s medical/health insurance covers medical evacuations. The Contractor will be responsible for assuming all costs that may be occurred in relation to the statement of good health.

Insurance The Contractor is fully responsible for arranging, at his or her own expense, such life, health and other forms of insurance covering the term of this contract as he or she considers appropriate taking into account, among other things, the requirements of paragraph 5 above. The Contractor is not eligible to participate in the life or health insurance schemes available to UNICEF and United Nations staff members. The responsibility of UNICEF and the United Nations is limited solely to the payment of compensation under the conditions described in paragraph 7 below.

Service incurred death, injury or illness If the Contractor is travelling with UNICEF’s prior approval and at UNICEF's expense in order to perform his or her obligations under this contract, or is performing his or her obligations under this contract in a UNICEF or United Nations office with UNICEF’s approval, the Contractor (or his or her dependents as appropriate), shall be entitled to compensation from UNICEF in the event of death, injury or illness attributable to the fact that the Contractor was travelling with UNICEF’s prior approval and at UNICEF's expense in order to perform his or her obligations under this contractor, or was performing his or her obligations under this contract in a UNICEF or United Nations office with UNICEF’s approval. Such compensation will be paid through a third party insurance provider retained by UNICEF and shall be capped at the amounts set out in the Administrative Instruction on Individual Consultants and Contractors. Under no circumstances will UNICEF be liable for any other or greater payments to the Contractor (or his or her dependents as appropriate).

Arbitration (a) Any dispute arising out of or, in connection with, this contract shall be resolved through amicable negotiation between the parties.

(b) If the parties are not able to reach agreement after attempting amicable negotiation for a period of thirty (30) days after one party has notified the other of such a dispute, either party may submit the matter to arbitration in accordance with the UNCITRAL procedures within fifteen (15) days thereafter. If neither party submits the matter for arbitration within the specified time the dispute will be deemed resolved to the full satisfaction of both parties. Such arbitration shall take place in New York before a single arbitrator agreed to by both parties; provided however that should the parties be unable to agree on a single arbitrator within thirty days of the request for arbitration, the arbitrator shall be designated by the United Nations Legal Counsel. The decision rendered in the arbitration shall constitute final adjudication of the dispute.

Penalties for Underperformance

Payment of fees to the Contractor under this contractor, including each installment or periodic payment (if any), is subject to the Contractor’s full and complete performance of his or her obligations under this contract with regard to such payment to UNICEF’s satisfaction, and UNICEF’s certification to that effect.

Termination of Contract This contract may be terminated by either party before its specified termination date by giving notice in writing to the other party. The period of notice shall be five (5) business days (in the UNICEF office engaging the Contractor) in the case of contracts for a total period of less than two (2) months and ten (10) business days (in the UNICEF office engaging the Contractor) in the case of contracts for a longer period; provided however that in the event of termination on the grounds of impropriety or other misconduct by the Contractor (including but not limited to breach by the Contractor of relevant UNICEF policies, procedures, and administrative instructions), UNICEF shall be entitled to terminate the contract without notice. If this contract is terminated in accordance with this paragraph 10, the Contractor shall be paid on a pro rata basis determined by UNICEF for the actual amount of work performed to UNICEF’s satisfaction at the time of termination. UNICEF will also pay any outstanding reimbursement claims related to travel by the Contractor. Any additional costs incurred by UNICEF resulting from the termination of the contract by either party may be withheld from any amount otherwise due to the Contractor under this paragraph 10.

Taxation UNICEF and the United Nations accept no liability for any taxes, duty or other contribution payable by the consultant and individual contractor on payments made under this contract. Neither UNICEF nor the United Nations will issue a statement of earnings to the consultant and individual contractor.

How to apply:

Qualified candidates are requested to submit a cover letter, CV, and signed P11 form (which can be retrieved at http://www.unicef.org/about/employ/index_53129.html) to pdconsultants@unicef.org with subject line “Consultant, Translation of CPRA Guide” by 25 April 2013. Please indicate your ability, availability and price per word or a lump sum quote to undertake the terms of reference above. Applications submitted without a price per word or a lumpsum quote will not be considered.