Financial Associate,Needed,Associate,al, Canada

Post: Financial Associate,al, Canada
2013/16/G Financial Associate, Montréal, Canada
2013/16/G Financial Associate, Montréal, Canada
International Civil Aviation Organization (ICAO)
999 Rue University
Montreal, QC H3C 5H7, Canada
Tel: (514) 954-8219

International Civil Aviation Organization Vacancy Notice P OSITION I NFORMATION Post Title: Level: Duty Station: Financial Associate (General Ledger Reporting) G-6 Montreal, Canada Vacancy Notice: Deadline for applications: Date for entry on duty: 2013/16/G 101373 27 May 2013 After 27 May 2013

T HE O RGANIZATIONAL S ETTING The General Ledger and Reporting Unit is one of the three Units within the Accounting Services Section (ASV) in Finance Branch (FIN) in ICAO. The General Ledger and Reporting Unit is dedicated to maintain accurate accounting records which includes ensure that all transactions are properly posted in the General Ledger, taking actions relating to monthly and year end closure, conducting and coordinating year end processing with various FIN sections. This unit oversees the whole General Ledger coding and structure, analyses business requirements from other departments, streamline the processes and provide technical support for each section. The General Ledger and Reporting Unit is also responsible for generating all Technical Co-operation Bureau (TCB) donor reports on quarterly basis and ICAO Financial Statements and notes. It is essential to issue accurate ICAO Financial reports and within deadlines. The incumbent reports directly to the General Ledger and Reporting Unit Officer with whom s/he consults on complex technical issues. Furthermore, the incumbent supervises other General Service staff members. The supervisory level includes technical supervision, coaching and training if necessary, as well as distribution of tasks and decision on priorities.

M AJOR D UTIES AND R ESPONSIBILITIES Function 1 (incl. Expected results) Assist the Accounting Officer in performing monthly and year-end closing duties, assisting with the preparation of consolidated financial statements, achieving results such as:

    Assisting the Supervisor on the preparation of the periodic and year-end financial statements, schedules, annex and supporting breakdown of the accounts relating to Regular Programme and other funds.
    Responsible for inter-company and inter-fund accounts reconciliations, preparing payment instructions to Treasury Office for fund reimbursements.
    Reviewing accounts and performing various accounts reconcilation.
    Recording expenditure accruals for Regional bodies, making adjustments to entries and corrections.
    Making adjustments to various currency payments to the correct fund due to Agresso system limition.
    Ensuring that adequate internal procedures are followed to produce accurate and complete accounts and making recommendations on internal control matters to supervisor.
    Keeping abreast of developments and changes to the accounting standards pertaining to area of responsibility and ensure transactions comply with the standards. Obtaining guidance from supervisor when unsure of correct accounting treatment.
    Preparing analysis of expenditures incurred compared to payments received, drawing to the attention of the supervisor cases of shortfalls.
    Providing training to staff members in regards to financial reports and the General Ledger module.
    Responding to internal and external auditors queries relating to area of responsibility.

Function 2 (incl. Expected results) Periodical review and preparation of fund reports for responsible funds, achieving results such as:

    Coordinating with Legal Affairs and External Relations Bureau (LEB) to make the adjusting entries and corrections for International Registry Fund, and preparing and issuing Financial Statement for International Registry.
    Coordinating with the Joint Financing Unit (JF) for year-end closing entries and preparing Joint Financing funds financial statement.

Coordinating with European Civil Aviation Conference (ECAC) to modify ECAC account structure and preparing ECAC financial statements. Preparing and issuing fund balance reports to other funds including Aviation Security funds, Junior Professional Officer (JPO) funds, International Registry, Public Key Directory (PKD) and Joint Financing funds etc., as per requirements. Monitoring funds balance and informing accounting officer if the funds are in deficit position.

Function 3 (incl. Expected results) Perform monthly bank reconciliation activity for at least fifteen bank accounts, achieving results such as:

    Coordiating with Accounts Payable, Payroll and Treasury sections to ensure all the bank transactions have been processed in Agresso in a timely manner.
    Following up outstanding items and taking necessary actions to resolve the issues regarding to the un-reconciled items.
    Reviewing and recording four ICAO Visa Card activities, coordiating with Visa card holders and budget department to ensure the Visa transactions are properly approved and recorded in Agresso.

Function 4 (incl. Expected results) Perform monthly ECAC related transfers between ICAO Production Canadian Client (CC) and ICAO Production US Client (UC) client and prepare ECAC Financial Statement and Notes, achieving results such as:

    Transferring the ECAC payroll from CC client to UC client.
    Calculating monthly the amount to be recovered from ECAC for Accounts Receivable (AR) to make the actual invoice.
    Monitoring, reviewing and preparing year-end closing activities for ECAC accounts.
    Coordinating with ECAC to make the adjusting entries and corrections, and preparing the whole ECAC financial statements and notes.

Function 5 (incl. Expected results) Responsible for the creation and maintenance of the project and work order master file, achieving results such as:

    Creating project and work order upon request from various sections.
    Reconciling project/work order balances, making necessary follow up, adjusting entries and correcting entries.
    Performing new Agresso function development, modifying current reports and writing new reports based on requirements.
    Training staff on various Agresso functions.

Q UALIFICATIONS AND E XPERIENCE Educational background Diploma of college studies (DEC) or equivalent education is required, with specialization in accounting or finance.

Professional experience and knowledge
    At least 6 years of relevant experience in the field of accounting/budgeting is required, preferably including 3 years within the United Nations Common System context. Experience with automated accounting systems essential. Ability to analyze, define and suggest solutions to accounting problems. Ability to write clearly and concisely. Aptitude for accurate figure work and ability to prepare financial reports. Initiative, judgment, thoroughness and ability to maintain harmonious working relationships. Knowledge of ICAO Regulations, Rules and Financial Procedures Manual are indispensable. Understanding Technical Co-operation Programme (TCP) projects, field operations and field procurement is required. Ability to use many types of software, in particular Microsoft Office, and to develop new ideas for improvements to the accounting needs of the section(s).

Language skills Fluent in reading, writing and speaking abilities in English. Knowledge of any of the languages of the Organization (Arabic, Chinese, French, Russian, Spanish) is desirable.

Competencies 1. 2. 3. 4. 5. 6. Judgment and decision-making: The person is in a role where s/he is expected to identify key issues quickly, gather relevant information, consider positive and negative impacts, check assumptions against facts and raise the issues to supervisor's attention when necessary. Accountability: The willingness and ability to accept responsibility for oneself and one's responsibilities; taking ownership for actions and outcomes Managing performance: The person is in a role where s/he is expected to provide guidance on financial recording/reporting to other FIN staff also including TCB staff. Client orientation: The willingness and ability to see things from the clients' perspective anticipate client needs and concerns; find appropriate solutions for clients and keep clients informed. Planning and organizing: The ability to set clear goals, to prioritize, to anticipate problems or risks and use time efficiently. Empowering others: The person is in a role where s/he is expected to valuing others' input, and providing appreciation and recognition.

C ONDITIONS OF E MPLOYMENT It should be noted that this post is to be filled on a fixed-term basis for a period of three years (first year is probationary for an external candidate). ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station. ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2001 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions. ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC). The statutory retirement age for staff entering or re-entering service after 1 January 1990 is 62. For external applicants, only those who are expected to complete a term of appointment will normally be considered. Remuneration: Level Net Base Salary per annum CAD 38,795

G-6

H OW T O A PPLY Interested candidates must complete an on-line application form. To apply, please visit ICAO's e-Recruitment website at: https://careers.icao.int.

N OTICE TO C ANDIDATES ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.
Closing Date: Monday, 27 May 2013
http://unjobs.org/vacancies/1368584928491